Meeting #:

Date:

Tuesday, June 17, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Haldimand County Administration Building - Council Chambers

Council Present

• S. Bentley, Mayor
• D. McKeen, Councillor
• J. Metcalfe, Councillor
• D. Lawrence, Councillor
• B. Adams, Councillor
• R. Shirton, Councillor
• P. O'Neill, Councillor

Staff Present

• C. Case, Chief Administrative Officer
• M. Evers, General Manager, Community & Development Services
• T. Haedrich, General Manager, Engineering & Capital Works
• M. Jamieson, General Manager, Corporate & Social Services
• M. Merritt, General Manager, Financial & Data Services
• J. Misner, Acting General Manager, Public Works Operations
• A. Moore, Administrator, Grandview Lodge
• L. Romanuk, Manager, Economic Development & Tourism
• K. Schmitz, Manager, Community Development & Partnerships
• C. Tang, Planner
• S. VanDalen, Manager, Planning & Development
• P. Wilson, Manager, Water & Wastewater Engineering
• C. Curtis, Municipal Clerk

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A.

Call to Order

Mayor Bentley called the Council in Committee meeting to order at 9:30 a.m.

B.

Land Acknowledgement

Councillor Shirton read the Land Acknowledgement statement.

C.

Roll Call

The Mayor and all Members of Council were in attendance.

D.

Disclosures of Pecuniary Interest

None.

E.

Public Meeting for Planning Applications

Councillor McKeen, Chair of Public Meeting for Planning Applications, assumed the Chair for this portion of the meeting.

Prior to commencing the public meeting, the Chair explained the meeting, delegation and appeal process. They noted that decisions made by Committee at this meeting would be given final consideration at the June 23, 2025 Council meeting.

1.

PDD-12-2025 Zoning By-law Amendment to Permit an Oversized Accessory Structure on the Severed Lands and to Remove Residential and Residential-Related Uses on the Retained Lands as Condition of Consent, Oneida

C. Tang, Planner, presented the report.

I. Bengizi, McCarthy Fowler, was present on behalf of the applicant. I. Bengizi noted that all resident concerns have been addressed.

Committee asked questions and received answers from staff regarding the criteria for Council approval of severance applications.

There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation.

• Recommendation 1
  Moved By: Councillor Metcalfe
  Seconded By: Mayor Bentley
  1. THAT Report PDD-12-2025 Zoning By-law Amendment to Permit an Oversized Accessory Structure on the Severed Lands and to Remove Residential and Residential-Related Uses on the Retained Lands as Condition of Consent, Oneida be received;
  2. AND THAT application PLZ-HA-2025-029, for a site-specific amendment to the Haldimand County Zoning By-law HC 1-2020, to facilitate the approval of an oversized accessory structure on the subject lands (severed), and prohibit residential and residential-related uses (retained lands) be approved for the reasons outlined in Report PDD-12-2025;
  3. AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, and generally conforms with the Haldimand County Official Plan and Haldimand County Zoning By-law HC 1-2020;
  4. AND THAT the by-law attached to Report PDD-12-2025 be approved at a future Council meeting.
  CARRIED

2.

PDD-15-2025 Temporary Use By-law to Permit Office Space, Jarvis

S. VanDalen, Manager, Planning and Development presented the report.

There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation.

• Recommendation 2
  Moved By: Councillor Shirton
  Seconded By: Mayor Bentley
  1. THAT Report PDD-15-2025 Temporary Use By-law to Permit Office Space, Jarvis be received;
  2. AND THAT PLRU-2025-085 to pass the temporary use by-law for a period of three (3) years to June 23, 2028 to permit office space in the existing dwelling on the subject lands be approved for the reasons outlined in Report PDD-15-2025;
  3. AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, and conforms to the Haldimand County Official Plan;
  4. AND THAT the by-law attached to Report PDD-15-2025 be approved at a future Council meeting.
  CARRIED

3.

PDD-16-2025 Application for an Official Plan Amendment and Zoning By-law Amendment to Permit Special Events, Oneida

S. VanDalen, Manager, Planning and Development presented the report.

J. Putt, proponent, was present to respond to questions. J. Putt spoke to the intentions for the property and vendors.

Committee asked questions and received answers from staff regarding servicing and fire code requirements.

There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation.

• Recommendation 3
  Moved By: Councillor Metcalfe
  Seconded By: Councillor Lawrence
  1. THAT Report PDD-16-2025 Application for an Official Plan Amendment and Zoning By-law Amendment to Permit Special Events, Oneida be received;
  2. AND THAT application PLOPZB-HA-2023-219 to amend the Haldimand County Official Plan for the subject lands on a site-specific basis to permit special events be approved for reasons outlined in Report PDD-16-2025;
  3. AND THAT application PLOPZB-HA-2023-219 to amend the Haldimand County Zoning By-law HC 1-2020 for the subject lands on a site-specific basis to permit special events be approved for reasons outlined in Report PDD-16-2025;
  4. AND THAT the subject lands be placed under site plan control for reasons outlined in Report PDD-16-2025;
  5. AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, or other matters of provincial interest;
  6. AND THAT the by-laws attached to Report PDD-16-2025 be approved at a future Council meeting.
  CARRIED

G.

Motions of Consent

Mayor Bentley resumed the Chair for this portion of the meeting.

• Recommendation 4
  Moved By: Councillor Lawrence
  Seconded By: Councillor McKeen

  THAT the consent motions 1 through 3 be approved:

  CARRIED

1.

ENG-13-2025 Parking Control By-law Amendment, Braemar Avenue, Caledonia

• 1. THAT Report ENG-13-2025 Parking Control By-law Amendment, Braemar Avenue, Caledonia be received;
  2. AND THAT Haldimand County Parking Control By-law 307/02, Schedule “C” No Parking- Caledonia be amended as outlined in Report ENG-13-2025;
  3. AND THAT the by-law attached to Report ENG-13-2025 be approved at a future Council meeting.

2.

ENG-15-2025 Parking Control By-law Amendment, Main Street North, Hagersville

• 1. THAT Report ENG-15-2025 Parking Control Amendment, Main Street North, Hagersville be received;
  2. AND THAT Haldimand County Parking Control By-law 307/02 be amended as outlined in Report ENG-15-2025;
  3. AND THAT the by-law attached to Report ENG-15-2025 be approved at a future Council meeting.

3.

LSS-05-2025 Purchasing Activity - 2024

• THAT Report LSS-05-2025 Purchasing Activity - 2024 be received.

H.

Departmental Staff Reports

1.

Community and Development Services

Councillor Lawrence, Chair of Community and Development Services, assumed the Chair for this portion of the meeting.

1.

CDS-08-2025 Addition to Reserve – Mississaugas of the Credit First Nation

M. Evers, General Manager, Community and Development Services provided an overview of the report.

Committee asked questions and received answers regarding:

• Process and restrictions for future use of the property;
• Jurisdiction and municipal requirements; and
• The expectation for collaboration with Mississaugas of the Credit First Nation.

• Recommendation 5
  Moved By: Councillor Metcalfe
  Seconded By: Councillor Adams
  1. THAT Report CDS-08-2025 Addition to Reserve – Mississaugas of the Credit First Nation be received;
  2. AND THAT for reasons outlined in Report CDS-08-2025, Haldimand submits the following concerns relating to the proposed addition to Reserve for lands identified as PIN 38183-0509 PT LT 26-27 RANGE EAST OF PLANK RD ONEIDA PT 1 & 2, 18R6090; HALDIMAND COUNTY; PIN 38183-0394 PT LT 2-27 RANGE EAST OF PLANK RD ONEIDA AS IN HC228473 & HC230218 BTN 18R6090 & HYDRO, T/W HC230218; S/T HC44176; HALDIMAND COUNTY; PIN 38183-0395 PT LT 26-27 RANGE ROAD EAST OF PLANK RD ONEIDA IN HC228473 & HC230218 W OF 18R6090; S/T HC44176; HALDIMAND COUNTY; PIN 38183-0336 PT LT 26 RANGE EAST OF PLANK RD ONEIDA AS IN HC228473 E OF HYDRO; S/T HC44176; HALDIMAND COUNTY, containing approximately 125 hectares (308 acres):
     1. The lack of any firm indication of the future use of the property and its relationship to the planning framework and impact on the Hagersville community, rural area, and natural environment;
     2. The ability of the Mississaugas of the Credit First Nation Council to enforce any land use restrictions that may be desired for the proper development and use of the subject lands if it is added to Reserve status;
     3. The impact of the loss of existing and future assessment to Haldimand County resulting in the transfer of jurisdiction to Reserve status;
     4. The impact of the loss of designated urban employment area and Haldimand County’s ability to meet its employment forecasts;
     5. The impact of future development of the subject lands on the local and Provincial transportation network and how such impacts will be addressed and mitigated;
  3. AND THAT should Indigenous Services Canada decide to approve the requested Addition to Reserve of the Mississaugas of the Credit First Nation Council that it be conditional upon the following;
     1. At the time the addition to Reserve is approved all outstanding property taxes, including any accumulated penalty or interest, are to be paid in full;
     2. Prior to the said approval, Haldimand County and the Mississaugas of the Credit First Nation Council will have successfully negotiated and executed an agreement that provides reasonable compensation for tax loss from existing and future development that will be caused by the addition of lands to the Reserve to allow the municipality to adjust to the loss of revenue over time;
     3. Prior to the said approval, Haldimand County and the Mississaugas of the Credit First Nation Council will have negotiated and entered into an agreement outlining a planning framework for the future use of the subject lands mutually agreeable to both parties that addresses the following matters:
        1. The nature, scale, form and layout of future development to be undertaken;
        2. The technical matters to be addressed including transportation, environmental, servicing, economic impact and land use compatibility issues to be considered;
        3. An approval process that involves Haldimand County in the review and commenting on the adequacy of any proposal and supporting studies;
        4. The requirement to obtain Ministry of Transportation access permits for any access or upgrade to existing access from Highway 6;
        5. An agreement be entered into between Haldimand County and the Mississaugas of the Credit First Nation Council regarding maintenance of 1st Line, east of Highway 6, to ensure adequate road maintenance for the County-controlled roads and any existing privately owned properties enveloped by the lands to be added to the Reserve;
        6. The measures to be put in place to ensure that only the approved forms of development will occur;
  4. AND THAT prior to the said approval, the Mississaugas of the Credit First Nation Council will have committed to in writing, implementing a land use control mechanism such as zoning and commit to enforcing the removal of any use not in compliance with permitted uses.
  CARRIED

2.

Other Business

None.

2.

Public Works Operations

Councillor Adams, Chair of Public Works Operations, assumed the Chair for this portion of the meeting.

1.

Other Business

Committee inquired about the timeline for roadside grass mowing.

3.

Engineering and Capital Works

Councillor Metcalfe, Chair of Engineering and Capital Works, assumed the Chair for this portion of the meeting.

1.

ENG-14-2025 Additional Crossing Guards and Speed Limit Reduction, New Elementary School, Avalon Subdivision, Caledonia

Committee asked questions and received answers regarding the:

• Reasoning as to why the cost of crossing guards is not shared between the municipality and the Grand Erie District School Board; and
• Development charges and growth revenues.

• Recommendation 6
  Moved By: Councillor Lawrence
  Seconded By: Councillor O'Neill
  1. THAT Report ENG-14-2025 Additional Crossing Guards and Speed Limit Reduction, New Elementary School, Avalon Subdivision, Caledonia be received;
  2. AND THAT a permanent school crossing guard be implemented at the intersection of Thompson Road and Patterson Drive for the Grand River Public and Pope Francis Catholic Elementary Schools in Caledonia;
  3. AND THAT a permanent school crossing guard be implemented at the intersection of MacLachlan Avenue and Whithorn Crescent for the Grand River Public and Pope Francis Catholic Elementary Schools in Caledonia;
  4. AND THAT future costs associated with these recommendations be included in the Draft 2026 Tax Supported Operating Budget for consideration during budget deliberations”;
  5. AND THAT the Rate of Speed By-law 2356/22 be amended on Whithorn Crescent, MacLachlan Avenue and Thompson Road as outlined in Report ENG-14-2025;
  6. AND THAT the by-law attached to Report ENG-14-2025 be approved at a future Council meeting.
  CARRIED

2.

WWE-01-2025 Housing-Enabling Water Systems Fund (HEWSF) Intake 2 Transfer Payment Agreement

P. Wilson, Manager, Water and Wastewater Engineering provided a status update and timeline on the project.

Committee asked questions and received answers regarding timelines for approval from the Ministry of Transportation.

• Recommendation 7
  Moved By: Councillor McKeen
  Seconded By: Mayor Bentley
  1. THAT Report WWE-01-2025 Housing-Enabling Water Systems Fund (HEWSF) Intake 2 Transfer Payment Agreement be received;
  2. AND THAT the by-law authorizing Haldimand County to enter into the Housing-Enabling Water Systems Fund (HEWSF) Intake 2 Transfer Payment Agreement be approved at a future Council meeting;
  3. AND THAT the revised budget outlined in Report WWE-01-2025 be approved.
  CARRIED

3.

Other Business

None.

4.

Financial and Data Services

Councillor O'Neill, Chair of Financial and Data Services, assumed the Chair for this portion of the meeting.

1.

FIN-10-2025 Eligible Expense Policies

• Recommendation 8
  Moved By: Councillor Metcalfe
  Seconded By: Councillor Lawrence
  1. THAT Report FIN-10-2025 Eligible Expense Policies be received;
  2. AND THAT the Expense Reimbursement Policy (Policy #01-05) be repealed;
  3. AND THAT the Employee – Eligible Expense Policy be enacted;
  4. AND THAT the Members of Council – Eligible Expense Policy be enacted.
  CARRIED

2.

FIN-11-2025 Application for Assessment and Tax Adjustments – Sections 357,358, 359 of the Municipal Act as of May 2025

• Recommendation 9
  Moved By: Councillor Shirton
  Seconded By: Mayor Bentley
  1. THAT Report FIN-11-2025 Applications for Assessment and Tax Adjustments – Sections 357, 358, 359 of the Municipal Act as of May 2025 be received;
  2. AND THAT adjustments of taxes, in accordance with Sections 357, 358 and 359 of the Municipal Act, be approved in the amount of $6,747.95 as detailed in Attachment 1 to Report FIN-11-2025.
  CARRIED

3.

FIN-13-2025 Annual Tax Policy Report

M. Merritt, General Manager, Financial and Data Services provided an overview of the report.

Committee asked questions and received answers regarding:

• Aggregate property class; and
• Residential tax ratio.

• Recommendation 10
  Moved By: Councillor McKeen
  Seconded By: Councillor Metcalfe
  1. THAT Report FIN-13-2025 Annual Tax Policy Report be received;
  2. AND THAT the 2025 Tax Ratios be set at:
     Property Class Tax Ratio
     Multi-Residential; 2.00000
     Multi-Residential (New Construction): 1.00000
     Commercial: 1.69290
     Landfill: 1.69290
     Industrial: 2.32740
     Pipeline: 1.48940
     Aggregate Extraction: 1.89382
     Farmland: 0.25000
     Managed Forest: 0.25000
  3. AND THAT tax rate reductions for vacant and excess land, within the commercial and industrial classes, be applied as follows for 2025:
     Property ClassTax Rate Reduction
     Commercial/Landfill: 0% (no reduction available)
     Industrial: 0% (no reduction available)
  4. AND THAT Haldimand County adopt the optional subclasses for small-scale on-farm business for both the commercial and industrial subclasses and the prescribed tax reductions be applied as follows for 2025:
     Property ClassTax Rate Reduction
     Commercial: 75.00%
     Industrial: 75.00%
  5. AND THAT tax rate reductions for farmland awaiting development be applied as follows:
     Property Class Tax Reduction
     Residential Farmland Awaiting Development – First Class: 25.00%
     Multi-Residential Farmland Awaiting Development – First Class: 62.50%
     Commercial Farmland Awaiting Development – First Class: 55.70%
     Industrial Farmland Awaiting Development – First Class: 67.78%
     All Classes Farmland Awaiting Development – Second Class: 0%
  6. AND THAT Haldimand County implement the technical adjustment for the notional tax rate calculation prescribed in the property tax related regulations made under the Municipal Act, 2001;
  7. AND THAT the resulting 2025 tax rates, as identified in Attachment #1 to Report FIN-13-2025, be adopted;
  8. AND THAT the by-laws attached to Report FIN-13-2025 be approved at a future Council meeting.
  CARRIED

4.

FIN-14-2025 Water and Wastewater Electronic Billing

Committee asked questions and received answers regarding:

• Water and wastewater electronic billing contract dates;
• Negotiations and rate for new contract and contract extension;
• Payment options for bulk water users; and
• Options for paper billing.

• Recommendation 11
  Moved By: Councillor Metcalfe
  Seconded By: Councillor Shirton
  1. THAT Report FIN-14-2025 Water and Wastewater Electronic Billing be received;
  2. AND THAT the revised budget, as outlined in Report FIN-14-2025, be approved;
  3. AND THAT the General Manager, Financial & Data Services be authorized to execute any agreements required to procure and implement the electronic billing, customer portal, and embedded payment processing solutions as outlined in Report FIN-14-2025;
  4. AND THAT a by-law authorizing service fees for on-line card payment processing services be brought forward and approved at a future Council meeting.
  CARRIED

5.

Other Business

None.

5.

Corporate and Social Services

Councillor Shirton, Chair of Corporate and Social Services, assumed the Chair for this portion of the meeting.

1.

GVL-03-2025 Direct Care Hours and Staffing Impacts

A. Moore, Administrator, Grandview Lodge provided an overview of the report.

Committee asked questions and received answers regarding:

• Provincial funding options;
• Scheduling;
• Request for an update be included in the Grandview Lodge annual report; and
• Timeline on when the new position will be filled.

• Recommendation 12
  Moved By: Councillor Lawrence
  Seconded By: Councillor Adams
  1. THAT Report GVL-03-2025 Direct Care Hours and Staffing Impacts be received;
  2. AND THAT a new staffing initiative for 1.0 FTE Associate Director of Nursing, in the amount of $159,140, be approved immediately and incorporated into the 2026 Draft Tax Supported Operating Budget for future funding;
  3. AND THAT capital purchases in the amount of $5,000 related to new technology for the above FTE staffing initiative be approved, with an amendment to the 2025 Tax Supported Capital Budget.
  CARRIED

2.

GVL-06-2025 Complete Purchasing Rebate Revenue Distribution

A. Moore, Administrator, Grandview Lodge provided an overview of the report.

• Recommendation 13
  Moved By: Councillor Lawrence
  Seconded By: Mayor Bentley
  1. THAT Report GVL-06-2025 Complete Purchasing Rebate Revenue Distribution be received;
  2. AND THAT 50% of the annual rebate revenue received through the Complete Purchasing Rebate program be provided to Grandview Lodge’s Resident Council account to be used towards resident-specific initiatives in accordance with the terms of reference;
  3. AND THAT the remaining 50% of the annual rebate revenue received through the Complete Purchasing Rebate program be retained as general operating revenue to be used towards operating expenditures at the discretion of the Administrator;
  4. AND THAT an initiative reflecting this motion be included in the Draft 2026 Tax Supported Operating Budget for consideration during budget deliberations.
  CARRIED

3.

Other Business

None.

6.

Corporate Affairs

Mayor Bentley, Chair of Corporate Affairs, resumed the Chair for the remainder of the meeting.

1.

Other Business

None.

Mayor Bentley called a recess at 10:49 a.m. Committee resumed at 11:00 a.m.

F.

Presentations and Consideration of Related Reports (11 a.m.)

1.

FCA-03-2025 Asset Management Plan Update

I. Ahmad, Director Integrated Product Development, PSD Citywide was present virtually to provide an overview of the Haldimand County Asset Management Plan.

Committee asked questions and received questions regarding:

• Leftover condition rating when assets are eliminated;
• How the rating of Haldimand County is comparable to surrounding municipalities;
• Clarification on land improvements; and
• Current state of assets.

• Recommendation 14
  Moved By: Councillor Shirton
  Seconded By: Councillor Metcalfe
  1. THAT Report FCA-03-2025 Asset Management Plan Update be received;
  2. AND THAT the proposed Asset Management Plan for Haldimand County, included as Attachment 1 to Report FCA-03-2025, be approved as required by O. Reg. 588/17 Asset Management Planning for Municipal Infrastructure.
  CARRIED

2.

EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study

L. Romanuk, Manager, Economic Development and Tourism introduced the report and A. Fischer, Manager, Watson & Associates Economists Ltd.

A. Fischer was present virtually to present the Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study.

Committee asked questions and received answers regarding:

• Availability of natural gas infrastructure at the study area;
• Whether the Ministry of Transportation has included the extension of the Highway 6 By-pass in their workplan;
• Feedback from and communication with the affected landowners;
• Rationale behind the initiation and location of the study;
• Servicing responsibilities;
• Communal water treatment systems;
• Financial feasibility for wastewater component; and
• Number of potential employment opportunities.

Mayor Bentley called a recess at 12:15 p.m. Committee resumed at 1:00 p.m.

• Recommendation 15
  Moved By: Councillor McKeen
  Seconded By: Councillor Lawrence
  1. THAT Report EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study be received;
  2. AND THAT Council endorse the recommendations outlined within EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study;
  3. AND THAT Council approve the recommended next steps contained within report EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study.
  CARRIED

I.

Delegations and Consideration of Related Reports (1 p.m.)

1.

CDP-07-2025 Seniors Advisory Committee Request – Development of an Age-Friendly Community Action Plan

K. Schmitz, Manager, Community Development and Partnerships introduced the report and V. Bailey-Phillips, Chair, Seniors Advisory Committee.

V. Bailey-Phillips provided an overview of the Age-Friendly Community Action Plan.

Committee asked questions and received answers regarding community-requested age-friendly amenities.

• Recommendation 16
  Moved By: Councillor Metcalfe
  Seconded By: Councillor Lawrence
  1. THAT Report CDP-07-2025 Seniors Advisory Committee Request – Development of an Age-Friendly Community Action Plan, be received;
  2. AND THAT the delegation presentation and associated recommendations regarding Haldimand County’s support for the development of an Age-Friendly Community Action Plan be approved;
  3. AND THAT Council support the Seniors Advisory Committee and County staff in investigating and applying for third-party funding, including the Mayor and Clerk executing any associated applications and/or agreements, to support the initiatives outlined in Report CDP-07-2025.
  CARRIED

2.

Haldimand Norfolk Housing Corporation 2024 Annual Report and Audited Financial Statements

M. Bowen, CEO, Haldimand Norfolk Housing Corporation provided an overview of the 2024 Annual Report.

M. McInally, Partner, Millard, Rouse & Rosebrugh LLP provided an overview of the 2024 Audited Financial Statements.

3.

CEC-04-2025 Public Entertainment Licence and Designation of Municipally Significant Event for Caledonia Ribfest

R. Wilson provided background history of the company, prior Ribfest events, noise mitigation efforts, and the site plan at the Caledonia fairgrounds.

Committee asked questions and received answers regarding:

• Population requirements to hold this type of event;
• Collaboration with community organizations for 2026 Dunnville Mudcat Festival;
• Request for music entertainment to end at 10:15 p.m. rather than 10:30 p.m.; and
• Noise concerns.

• Recommendation 17
  Moved By: Councillor Lawrence
  Seconded By: Councillor O'Neill
  1. THAT Report CEC-04-2025 Public Entertainment Licence and Designation of Municipally Significant Event for Caledonia Ribfest be received;
  2. AND THAT in accordance with By-law 1915/18, a Public Entertainment Event Licence be issued to Northern Heat Rib Series Inc., 2968 5^th Line, Ohsweken, ON, N0A 1M0, to hold Caledonia Ribfest July 4 to July 6, 2025 at 151 Caithness Street East, Caledonia, subject to the following conditions:
     1. THAT the maximum allowable sound level from amplified music or musical performances be limited to 85 dBA at 30m distance from the opening of the sound stage;
     2. THAT no amplified music or musical performances be permitted prior to 9:00am or after 11:00pm;
     3. THAT amplified music or musical performances are restricted to the sound stage and no other amplified music or musical performances shall occur anywhere else on the property;
     4. THAT the services of an independent licensed engineer specializing in acoustics be procured by the applicant to:
        1. monitor sound levels to ensure that condition a. and b. above are adhered to;
        2. collect sound level data from specific reception points on and off the event site as determined by the Manager, Building & Municipal Enforcement Services, in consultation with the acoustics engineer hired by Caledonia Ribfest for establishing sound level criteria for future events;
        3. provide the sound level data collected during the licensed event to the Manager, Building & Municipal Enforcement Services, within 60 days following the event;
     5. THAT the rear (north side) of the stage be equipped with sound dampening material approved by an independent licensed engineer specializing in acoustics;
     6. THAT amplified music or musical performances are restricted to the sound stage and no other amplified music or musical performances shall occur anywhere else on the property;
     7. THAT alternatively, conditions noted in d and e above, could be waived, should the stage for musical performances be relocated to the south side and immediately adjacent to, the washrooms (across from the grandstands) and sound-dampening materials designed to reduce unwanted noise are incorporated into the stage walls;
  3. AND THAT the Caledonia Ribfest be deemed a ‘municipally significant’ event for its perceived community benefit, and to fulfill the requirement for liquor sales as prescribed by the Alcohol and Gaming Commission of Ontario.
• Amendment:
  Recommendation 18
  Moved By: Councillor Lawrence
  Seconded By: Councillor Adams

  THAT consideration of Report CEC-04-2025 Public Entertainment Licence and Designation of Municipally Significant Event for Caledonia Ribfest be referred to staff to bring a revised motion forward at the June 23, 2025 Council meeting.

  CARRIED

1.

Robyn Wilson, Owner, Northern Heat Rib Series Inc.

F.

Presentations and Consideration of Related Reports (11 a.m.)

3.

FDS-M01-2025 Financial & Data Services 2023-2024 Biennial Report

M. Merritt, General Manager, Financial and Data Services provided an overview of the department and its divisions, highlighting 2023-2024 accomplishments, budget figures, and 2025 priorities.

Committee asked questions and received answers regarding:

• 2022-2024 property taxes and arrears;
• Tax sale process; and
• Rationale behind increase in IT service desk phone interactions.

• Recommendation 19
  Moved By: Councillor Lawrence
  Seconded By: Councillor McKeen

  THAT Memorandum FDS-M01-2025 Financial & Data Services 2023-2024 Biennial Report be received.

  CARRIED

J.

Unfinished Business

None.

K.

New Business

1.

Motion Re: Parking Loss in Jarvis due to Turning Lane Installation

Committee asked questions and received answers regarding:

• Rationale behind turning lane installation;
• Number of trucks that would benefit from the installation of a turning lane; and
• Potential loss of parking spaces.

• Recommendation 20
  Moved By: Councillor Metcalfe
  Seconded By: Councillor McKeen

  THAT the notice provision of the Procedure By-law be waived to consider a motion related to parking loss in Jarvis due to turning lane installation.

  CARRIED
• Recommendation 21
  Moved By: Mayor Bentley
  Seconded By: Councillor Lawrence

  WHEREAS the recent proposal to install turning lanes in Jarvis at the intersection of Highway 6 and Highway 3 will result in the loss of 14 on-street parking spaces;

  AND WHEREAS this change has raised concerns among local residents and businesses regarding parking availability and potential impacts on access and commerce;

  AND WHEREAS it is essential to engage with the community and fully understand the implications before any permanent decisions are made;

  NOW THEREFORE BE IT RESOLVED

  1. THAT Council direct staff to undertake a fulsome consultation with local constituents and businesses regarding the loss of parking due to the installation of turning lanes in Jarvis;
  2. AND THAT staff report back to the September 16, 2025 Council in Committee meeting with options to address the concerns raised, including but not limited to mitigation strategies, alternative parking arrangements, or modifications to the current lane configuration.
  CARRIED

L.

Reports, Inquiries, Announcements and Concerns of Councillors

The following items were highlighted:

• Alzheimer's Society offering training on dementia;
• Update on requested delegations at the 2025 AMO Conference; and
• Update on pothole repairs in Caledonia's downtown core.

M.

Closed Session

• Recommendation 22
  Moved By: Councillor McKeen
  Seconded By: Councillor Lawrence

  THAT pursuant to Section 239 (2)(c), (e), and (k) of the Municipal Act, as amended, Council convene in a meeting at 2:55 p.m. closed to the public, to discuss:

  CARRIED
• Recommendation 23
  Moved By: Councillor Lawrence
  Seconded By: Councillor Metcalfe

  THAT this closed meeting now adjourn at 4:02 p.m. and reconvene in open session.

  CARRIED

1.

LSS-04-2025 Insurance Claims and Litigation Activities 2024 Annual Report

2.

Correspondence with the Province of Ontario

3.

Potential Disposition of Haldimand Property in Jarvis

N.

Motions Arising from Closed Session

• Recommendation 24
  Moved By: Councillor McKeen
  Seconded By: Councillor Metcalfe

  THAT Report LSS-04-2025 Insurance Claims and Litigation Activities 2024 Annual Report be received and remain confidential.

  CARRIED
• Recommendation 25
  Moved By: Councillor Adams
  Seconded By: Councillor O'Neill

  THAT the confidential direction given to staff regarding the correspondence with the Province of Ontario be confirmed.

  CARRIED
• Recommendation 26
  Moved By: Councillor Metcalfe
  Seconded By: Councillor Adams

  THAT the confidential direction given to staff regarding the potential disposition of Haldimand property in Jarvis be confirmed.

  CARRIED

O.

Motion of Receipt

• Recommendation 27
  Moved By: Councillor Adams
  Seconded By: Councillor Lawrence

  1.  THAT the delegations from the following individuals be received:

  • Valerie Bailey-Phillips, Chair, Seniors Advisory Committee Re: Report CDP-07-2025; and
  • Robyn Wilson, Owner, Northern Heat Rib Series Inc. Re: Report CEC-04-2025;

  2.  AND THAT the Haldimand Norfolk Housing Corporation 2024 Annual Report and Audited Financial Statements be received.

  CARRIED

P.

Adjournment

• Recommendation 28
  Moved By: Councillor Adams
  Seconded By: Councillor Shirton

  THAT this meeting is now adjourned at 4:05 p.m.

  CARRIED