THE CORPORATION OF HALDIMAND COUNTY
COUNCIL IN COMMITTEE AGENDA

Meeting #:

Date:

Tuesday, April 29, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Haldimand County Administration Building - Council Chambers

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A.

Call to Order

B.

Land Acknowledgement

C.

Roll Call

D.

Disclosures of Pecuniary Interest

E.

Public Meeting for Planning Applications

Councillor O'Neill - Chair

F.

Presentations and Consideration of Related Reports (11 a.m.)

1.

GVL-01-2025 Grandview Lodge Annual Report 2024

• THAT Report GVL-01-2025 Grandview Lodge Annual Report 2024 be received.

2.

CSS-01-2025 Corporate & Social Services 2024 Biennial Report

• THAT Report CSS-01-2025 Corporate and Social Services 2024 Biennial Report be received as information.

3.

CDP-03-2025 Introduction of a Public Arts and Culture Strategy

• THAT Report CDP-03-2025 Introduction of a Public Arts and Culture Strategy be received;

  AND THAT the Haldimand County Public Arts and Culture Strategy and associated Public Arts and Culture Policy, both attached to Report CDP-03-2025, be approved;

  AND THAT the recommendations associated with implementation and next steps of the Strategy, as outlined in Report CDP-03-2025, be approved and adopted.

G.

Motions of Consent

H.

Departmental Staff Reports

1.

Community and Development Services

Councillor Lawrence - Chair

1.

BME-01-2025 Fence By-law Amendments

• THAT Report BME-01-2025 Fence By-law Amendments be received;

  AND THAT Fence By-law 2217/20 be amended as outlined in Report BME-01-2025 and approved at a future Council meeting;

  AND THAT User Fees and Service Charges By-law 2560/24 be amended to reflect the new and revised user fees as outlined in Report BME-01-2025 and approved at a future Council meeting.

2.

CDP-04-2025 Facility Booking and Ice Allocation Policy

• THAT Report CDP-04-2025 Facility Booking and Ice Allocation Policy Update be received;

  AND THAT the Facility Booking and Ice Allocation Policy 2007-01 be amended and approved to reflect changes outlined in Report CDP-04-2025.

3.

CDP-05-2025 Capital Grant Program Jarvis Lions Park Trail Drainage Correction and Repair

• THAT Report CDP-05-2025 Capital Grant Program Jarvis Lions Park Trail Drainage Correction and Repair be received;

  AND THAT the request from the Jarvis Lions Club to correct drainage and replace 100 metres of paved walking track, with a projected budget of $24,400, be approved;

  AND THAT capital grant funding, to an upset amount of $8,540 to support the drainage repair and 100 metres of pathway replacement in Jarvis Lions Park, with related funding from the Community Partnership Capital Reserve, be approved;

  AND THAT project and funding approval are conditional upon compliance with Policy 2011-01 and Haldimand County installation standards, permits, and processes;

  AND THAT the revised budget, as outlined in Report CDP-05-2025, be approved.

4.

CDP-06-2025 Capital Grant Program Dunnville Grand River Bridge Lighting

• THAT Report CDP-06-2025 Capital Grant Program Dunnville Grand River Bridge Lighting be received;

  AND THAT staff be directed to proceed with Option #___, as outlined within the Analysis section of Report CDP-06-2025;

  AND THAT capital project funding to an upset amount of $17,500, representing up to 35% of the total project budget of $50,000, contributed from the Community Partnership Capital Reserve, be approved;

  AND THAT capital project funding to an upset amount of $32,500, representing 65% of the total project budget of $50,000, contributed from the Ward 6 Ward-Specific Funding Program, be approved;

  AND THAT the project and funding approval are conditional upon compliance with Haldimand County policies and any legislated requirements and permits, including Haldimand County standards and processes;

  AND THAT the revised budget, as outlined in Report CDP-06-2025, be approved.

5.

EMS-01-2025 Emergency Expenditure – Septic Replacement – Selkirk Fire Station

• THAT Report EMS-01-2025 Emergency Expenditure – Septic Replacement – Selkirk Fire Station be received;

  AND THAT the Revised Budget, as outlined in Report EMS-01-2025, be approved.

6.

Other Business

2.

Public Works Operations

Councillor Shirton - Chair

1.

Other Business

3.

Engineering and Capital Works

Councillor Metcalfe - Chair

1.

ENG-06-2025 All-Way Stop Installation - Dickhout Road at Villella Road and Derner Line, Dunnville

• THAT Report ENG-06-2025 All-Way Stop Installation - Dickhout Road at Villella Road and Derner Line, Dunnville be received;

  AND THAT an all-way stop condition be installed at the intersection of Dickhout Road and Villella Road/Derner Line;

  AND THAT Stop Control By-law 2385/22 be amended as outlined in Report ENG-06-2025;

  AND THAT the by-law attached to Report ENG-06-2025 be approved at a future Council meeting.

2.

ENG-07-2025 All-Way Stop Installation - River Road at Aikens Road and Dick Road, Dunnville

• THAT Report ENG-07-2025 All-Way Stop Installation - River Road at Aikens Road and Dick Road, be received;

  AND THAT an all-way stop condition be installed at the intersection of River Road at Aikens Road/Dick Road, Dunnville;

  AND THAT Stop Control By-law 2385/22 be amended as outlined in Report ENG-07-2025;

  AND THAT the by-law attached to Report ENG-07-2025 be approved at a future Council meeting.

3.

ENG-08-2025 Parking Control By-law Amendment - Hudson Drive, Cayuga

• THAT Report ENG-08-2025 Parking Control By-law Amendment - Hudson Drive, Cayuga be received;

  AND THAT Haldimand County Parking Control By-law 307/02 be amended as outlined in Report ENG-08-2025;

  AND THAT the by-law attached to Report ENG-08-2025 be approved at a future Council meeting.

4.

Other Business

4.

Financial and Data Services

Councillor O'Neill - Chair

1.

FIN-08-2025 Development Charges – 2025 Rate Adjustment

• THAT Report FIN-08-2025 Development Charges – 2025 Rate Adjustment be received;

  AND THAT the by-law attached to Report FIN-08-2025 be approved at a future Council meeting.

2.

Other Business

5.

Corporate and Social Services

Councillor Shirton - Chair

1.

GVL-02-2025 Capital Budget Revision of Ice Dispenser and Water Softener

• THAT Report GVL-02-2025 Capital Budget Revision of Ice Dispenser and Water Softener be received;

  AND THAT the 2025 Tax-Supported Capital Budget be amended as outlined in Report GVL-02-2025.

2.

LSS-14-2025 Procurement Policy Amendments – Strengthening Procurement Strategies in Response to U.S. Tariff Challenges

• THAT Report LSS-14-2025 Procurement Policy Amendments – Strengthening Procurement Strategies in Response to U.S. Tariff Challenges be received;

  AND THAT Council approve the proposed procurement strategy as outlined in Report LSS-14-2025, authorizing staff to proceed with the necessary updates to Procurement Policy 2023-02, along with all related documentation and processes, to support implementation of the strategy by no later than June 1, 2025.

3.

Other Business

6.

Corporate Affairs

Mayor Bentley - Chair

1.

CLE-05-2025 Council Appointments to Boards and Committees

• THAT Report CLE-05-2025 Council Appointments to Boards and Committees be received;

  AND THAT the following appointments for Chairs and Vice Chairs for the Business Divisions of Council in Committee for Haldimand County be made, for the period from May 5, 2025 to November 14, 2026:

  Public Meeting for Planning Applications Chair________________

  Public Works Operations Chair________________

  Vice Chair________________

  Financial & Data Services Vice Chair________________

  AND THAT Councillor _________ be appointed to the Court of Revision for the remainder of the term ending November 14, 2026;

  AND THAT Councillor _________ be appointed to the Accessibility Advisory Committee for the remainder of the term ending November 14, 2026;

  AND THAT Councillor _________ be appointed to the Agricultural Advisory Committee for the remainder of the term ending November 14, 2026;

  AND THAT Councillor _________ be appointed to the Museum Advisory Board for the remainder of the term ending November 14, 2026

  AND THAT Councillor _________ be appointed to Heritage Haldimand for the remainder of the term ending November 14, 2026

  AND THAT Councillor _________ be appointed to the Hagersville Business Improvement Areas Board of Management for the remainder of the term ending November 14, 2026;

  AND THAT Councillor _________ be appointed to the Haldimand Norfolk Housing Corporation Board for the remainder of the term ending November 14, 2026;

  AND THAT Councillor _________ be appointed to the Haldimand O.P.P. Detachment Board for the remainder of the term ending November 14, 2026, or until their successor is appointed;

  AND THAT Councillor _________ be appointed to the Long Point Region Conservation Authority for the remainder of the term ending November 14, 2026.

2.

Other Business

I.

Delegations and Consideration of Related Reports (1 p.m.)

J.

Unfinished Business

K.

New Business

L.

Reports, Inquiries, Announcements and Concerns of Councillors

M.

Closed Session

• THAT pursuant to Section 239 (2)(d) of the Municipal Act, 2001, as amended, Council convene in a meeting at ______ p.m. closed to the public, to discuss:

1.

HRD-04-2025 ONA Interest Arbitration Award

Section 239 (2)(d) Labour relations or employee negotiations

N.

Motions Arising from Closed Session

O.

Motion of Receipt

P.

Adjournment

• THAT this meeting is now adjourned at ___________ p.m.