THE CORPORATION OF HALDIMAND COUNTY
COUNCIL IN COMMITTEE AGENDA

Meeting #:

Date:

Tuesday, June 17, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Haldimand County Administration Building - Council Chambers

---

A.

Call to Order

B.

Land Acknowledgement

C.

Roll Call

D.

Disclosures of Pecuniary Interest

E.

Public Meeting for Planning Applications

Councillor McKeen - Chair

1.

PDD-12-2025 Zoning By-law Amendment to Permit an Oversized Accessory Structure on the Severed Lands and to Remove Residential and Residential-Related Uses on the Retained Lands as Condition of Consent, Oneida

• THAT Report PDD-12-2025 Zoning By-law Amendment to Permit an Oversized Accessory Structure on the Severed Lands and to Remove Residential and Residential-Related Uses on the Retained Lands as Condition of Consent, Oneida be received;

  AND THAT application PLZ-HA-2025-029, for a site-specific amendment to the Haldimand County Zoning By-law HC 1-2020, to facilitate the approval of an oversized accessory structure on the subject lands (severed), and prohibit residential and residential-related uses (retained lands) be approved for the reasons outlined in Report PDD-12-2025;

  AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, and generally conforms with the Haldimand County Official Plan and Haldimand County Zoning By-law HC 1-2020;

  AND THAT the by-law attached to Report PDD-12-2025 be approved at a future Council meeting.

2.

PDD-15-2025 Temporary Use By-law to Permit Office Space, Jarvis

• THAT Report PDD-15-2025 Temporary Use By-law to Permit Office Space, Jarvis be received;

  AND THAT PLRU-2025-085 to pass the temporary use by-law for a period of three (3) years to June 23, 2028 to permit office space in the existing dwelling on the subject lands be approved for the reasons outlined in Report PDD-15-2025;

  AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, and conforms to the Haldimand County Official Plan;

  AND THAT the by-law attached to Report PDD-15-2025 be approved at a future Council meeting.

3.

PDD-16-2025 Application for an Official Plan Amendment and Zoning By-law Amendment to Permit Special Events, Oneida

• THAT Report PDD-16-2025 Application for an Official Plan Amendment and Zoning By-law Amendment to Permit Special Events, Oneida be received;

  AND THAT application PLOPZB-HA-2023-219 to amend the Haldimand County Official Plan for the subject lands on a site-specific basis to permit special events be approved for reasons outlined in Report PDD-16-2025;

  AND THAT application PLOPZB-HA-2023-219 to amend the Haldimand County Zoning By-law HC 1-2020 for the subject lands on a site-specific basis to permit special events be approved for reasons outlined in Report PDD-16-2025;

  AND THAT the subject lands be placed under site plan control for reasons outlined in Report PDD-16-2025;

  AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement 2024, or other matters of provincial interest;

  AND THAT the by-laws attached to Report PDD-16-2025 be approved at a future Council meeting.

F.

Presentations and Consideration of Related Reports (11 a.m.)

1.

FCA-03-2025 Asset Management Plan Update

Israr Ahmad, Director Integrated Product Development, PSD Citywide

• THAT Report FCA-03-2025 Asset Management Plan Update be received;

  AND THAT the proposed Asset Management Plan for Haldimand County, included as Attachment 1 to Report FCA-03-2025, be approved as required by O. Reg. 588/17 Asset Management Planning for Municipal Infrastructure.

2.

EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study

Adam Fischer, Manager, Watson & Associates Economists Ltd.

• THAT Report EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study be received;

  AND THAT Council endorse the recommendations outlined within EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study;

  AND THAT Council approve the recommended next steps contained within report EDT-02-2025 Phase 3 North Caledonia Employment Lands Feasibility and Servicing Study.

3.

FDS-M01-2025 Financial & Data Services 2023-2024 Biennial Report

• THAT Memorandum FDS-M01-2025 Financial & Data Services 2023-2024 Biennial Report be received.

G.

Motions of Consent

• THAT the consent motions 1 through 3 be approved:

1.

ENG-13-2025 Parking Control By-law Amendment, Braemar Avenue, Caledonia

• THAT Report ENG-13-2025 Parking Control By-law Amendment, Braemar Avenue, Caledonia be received;

  AND THAT Haldimand County Parking Control By-law 307/02, Schedule “C” No Parking- Caledonia be amended as outlined in Report ENG-13-2025;

  AND THAT the by-law attached to Report ENG-13-2025 be approved at a future Council meeting.

2.

ENG-15-2025 Parking Control By-law Amendment, Main Street North, Hagersville

• THAT Report ENG-15-2025 Parking Control Amendment, Main Street North, Hagersville be received;

  AND THAT Haldimand County Parking Control By-law 307/02 be amended as outlined in Report ENG-15-2025;

  AND THAT the by-law attached to Report ENG-15-2025 be approved at a future Council meeting.

3.

LSS-05-2025 Purchasing Activity - 2024

• THAT Report LSS-05-2025 Purchasing Activity - 2024 be received.

H.

Departmental Staff Reports

1.

Community and Development Services

Councillor Lawrence - Chair

1.

CDS-08-2025 Addition to Reserve – Mississaugas of the Credit First Nation

• THAT Report CDS-08-2025 Addition to Reserve – Mississaugas of the Credit First Nation be received;

  AND THAT for reasons outlined in Report CDS-08-2025, Haldimand submits the following concerns relating to the proposed addition to Reserve for lands identified as PIN 38183-0509 PT LT 26-27 RANGE EAST OF PLANK RD ONEIDA PT 1 & 2, 18R6090; HALDIMAND COUNTY; PIN 38183-0394 PT LT 2-27 RANGE EAST OF PLANK RD ONEIDA AS IN HC228473 & HC230218 BTN 18R6090 & HYDRO, T/W HC230218; S/T HC44176; HALDIMAND COUNTY; PIN 38183-0395 PT LT 26-27 RANGE ROAD EAST OF PLANK RD ONEIDA IN HC228473 & HC230218 W OF 18R6090; S/T HC44176; HALDIMAND COUNTY; PIN 38183-0336 PT LT 26 RANGE EAST OF PLANK RD ONEIDA AS IN HC228473 E OF HYDRO; S/T HC44176; HALDIMAND COUNTY, containing approximately 125 hectares (308 acres):

  1. The lack of any firm indication of the future use of the property and its relationship to the planning framework and impact on the Hagersville community, rural area, and natural environment;
  2. The ability of the Mississaugas of the Credit First Nation Council to enforce any land use restrictions that may be desired for the proper development and use of the subject lands if it is added to Reserve status;
  3. The impact of the loss of existing and future assessment to Haldimand County resulting in the transfer of jurisdiction to Reserve status;
  4. The impact of the loss of designated urban employment area and Haldimand County’s ability to meet its employment forecasts;
  5. The impact of future development of the subject lands on the local and Provincial transportation network and how such impacts will be addressed and mitigated;

  AND THAT should Indigenous Services Canada decide to approve the requested Addition to Reserve of the Mississaugas of the Credit First Nation Council that it be conditional upon the following;

  1. At the time the addition to Reserve is approved all outstanding property taxes, including any accumulated penalty or interest, are to be paid in full;
  2. Prior to the said approval, Haldimand County and the Mississaugas of the Credit First Nation Council will have successfully negotiated and executed an agreement that provides reasonable compensation for tax loss from existing and future development that will be caused by the addition of lands to the Reserve to allow the municipality to adjust to the loss of revenue over time;
  3. Prior to the said approval, Haldimand County and the Mississaugas of the Credit First Nation Council will have negotiated and entered into an agreement outlining a planning framework for the future use of the subject lands mutually agreeable to both parties that addresses the following matters:
     1. The nature, scale, form and layout of future development to be undertaken;
     2. The technical matters to be addressed including transportation, environmental, servicing, economic impact and land use compatibility issues to be considered;
     3. An approval process that involves Haldimand County in the review and commenting on the adequacy of any proposal and supporting studies;
     4. The requirement to obtain Ministry of Transportation access permits for any access or upgrade to existing access from Highway 6;
     5. An agreement be entered into between Haldimand County and the Mississaugas of the Credit First Nation Council regarding maintenance of 1st Line, east of Highway 6, to ensure adequate road maintenance for the County-controlled roads and any existing privately owned properties enveloped by the lands to be added to the Reserve;
     6. The measures to be put in place to ensure that only the approved forms of development will occur;

  AND THAT prior to the said approval, the Mississaugas of the Credit First Nation Council will have committed to in writing, implementing a land use control mechanism such as zoning and commit to enforcing the removal of any use not in compliance with permitted uses.

2.

Other Business

2.

Public Works Operations

Councillor Adams - Chair

1.

Other Business

3.

Engineering and Capital Works

Councillor Metcalfe - Chair

1.

ENG-14-2025 Additional Crossing Guards and Speed Limit Reduction, New Elementary School, Avalon Subdivision, Caledonia

• THAT Report ENG-14-2025 Additional Crossing Guards and Speed Limit Reduction, New Elementary School, Avalon Subdivision, Caledonia be received;

  AND THAT a permanent school crossing guard be implemented at the intersection of Thompson Road and Patterson Drive for the Grand River Public and Pope Francis Catholic Elementary Schools in Caledonia;

  AND THAT a permanent school crossing guard be implemented at the intersection of MacLachlan Avenue and Whithorn Crescent for the Grand River Public and Pope Francis Catholic Elementary Schools in Caledonia;

  AND THAT future costs associated with these recommendations be included in the Draft 2026 Tax Supported Operating Budget for consideration during budget deliberations”;

  AND THAT the Rate of Speed By-law 2356/22 be amended on Whithorn Crescent, MacLachlan Avenue and Thompson Road as outlined in Report ENG-14-2025;

  AND THAT the by-law attached to Report ENG-14-2025 be approved at a future Council meeting.

2.

WWE-01-2025 Housing-Enabling Water Systems Fund (HEWSF) Intake 2 Transfer Payment Agreement

• THAT Report WWE-01-2025 Housing-Enabling Water Systems Fund (HEWSF) Intake 2 Transfer Payment Agreement be received;

  AND THAT the by-law authorizing Haldimand County to enter into the Housing-Enabling Water Systems Fund (HEWSF) Intake 2 Transfer Payment Agreement be approved at a future Council meeting;

  AND THAT the revised budget outlined in Report WWE-01-2025 be approved.

3.

Other Business

4.

Financial and Data Services

Councillor O'Neill - Chair

1.

FIN-10-2025 Eligible Expense Policies

• THAT Report FIN-10-2025 Eligible Expense Policies be received;

  AND THAT the Expense Reimbursement Policy (Policy #01-05) be repealed;

  AND THAT the Employee – Eligible Expense Policy be enacted;

  AND THAT the Members of Council – Eligible Expense Policy be enacted.

2.

FIN-11-2025 Application for Assessment and Tax Adjustments – Sections 357,358, 359 of the Municipal Act as of May 2025

• THAT Report FIN-11-2025 Applications for Assessment and Tax Adjustments – Sections 357, 358, 359 of the Municipal Act as of May 2025 be received;

  AND THAT adjustments of taxes, in accordance with Sections 357, 358 and 359 of the Municipal Act, be approved in the amount of $6,747.95 as detailed in Attachment 1 to Report FIN-11-2025.

3.

FIN-13-2025 Annual Tax Policy Report

• THAT Report FIN-13-2025 Annual Tax Policy Report be received;

  AND THAT the 2025 Tax Ratios be set at:

  Property ClassTax Ratio

  Multi-Residential; 2.00000

  Multi-Residential (New Construction): 1.00000

  Commercial: 1.69290

  Landfill: 1.69290

  Industrial: 2.32740

  Pipeline: 1.48940

  Aggregate Extraction: 1.89382

  Farmland: 0.25000

  Managed Forest: 0.25000

  AND THAT tax rate reductions for vacant and excess land, within the commercial and industrial classes, be applied as follows for 2025:

  Property ClassTax Rate Reduction

  Commercial/Landfill: 0% (no reduction available)

  Industrial: 0% (no reduction available)

  AND THAT Haldimand County adopt the optional subclasses for small-scale on-farm business for both the commercial and industrial subclasses and the prescribed tax reductions be applied as follows for 2025:

  Property ClassTax Rate Reduction

  Commercial: 75.00%

  Industrial: 75.00%

  AND THAT tax rate reductions for farmland awaiting development be applied as follows:

  Property Class Tax Reduction

  Residential Farmland Awaiting Development – First Class: 25.00%

  Multi-Residential Farmland Awaiting Development – First Class: 62.50%

  Commercial Farmland Awaiting Development – First Class: 55.70%

  Industrial Farmland Awaiting Development – First Class: 67.78%

  All Classes Farmland Awaiting Development – Second Class: 0%

  AND THAT Haldimand County implement the technical adjustment for the notional tax rate calculation prescribed in the property tax related regulations made under the Municipal Act, 2001;

  AND THAT the resulting 2025 tax rates, as identified in Attachment #1 to Report FIN-13-2025, be adopted;

  AND THAT the by-laws attached to Report FIN-13-2025 be approved at a future Council meeting.

4.

FIN-14-2025 Water and Wastewater Electronic Billing

• THAT Report FIN-14-2025 Water and Wastewater Electronic Billing be received;

  AND THAT the revised budget, as outlined in Report FIN-14-2025, be approved;

  AND THAT the General Manager, Financial & Data Services be authorized to execute any agreements required to procure and implement the electronic billing, customer portal, and embedded payment processing solutions as outlined in Report FIN-14-2025;

  AND THAT a by-law authorizing service fees for on-line card payment processing services be brought forward and approved at a future Council meeting.

5.

Other Business

5.

Corporate and Social Services

Councillor Shirton - Chair

1.

CEC-04-2025 Public Entertainment Licence and Designation of Municipally Significant Event for Caledonia Ribfest

• THAT Report CEC-04-2025 Public Entertainment Licence and Designation of Municipally Significant Event for Caledonia Ribfest be received;

  AND THAT in accordance with By-law 1915/18, a Public Entertainment Event Licence be issued to Northern Heat Rib Series Inc., 2968 5^th Line, Ohsweken, ON, N0A 1M0, to hold Caledonia Ribfest July 4 to July 6, 2025 at 151 Caithness Street East, Caledonia, subject to the following conditions:

  1. THAT the maximum allowable sound level from amplified music or musical performances be limited to 85 dBA at 30m distance from the opening of the sound stage;
  2. THAT no amplified music or musical performances be permitted prior to 9:00am or after 11:00pm;
  3. THAT amplified music or musical performances are restricted to the sound stage and no other amplified music or musical performances shall occur anywhere else on the property;
  4. THAT the services of an independent licensed engineer specializing in acoustics be procured by the applicant to:
     1. monitor sound levels to ensure that condition a. and b. above are adhered to;
     2. collect sound level data from specific reception points on and off the event site as determined by the Manager, Building & Municipal Enforcement Services, in consultation with the acoustics engineer hired by Caledonia Ribfest for establishing sound level criteria for future events;
     3. provide the sound level data collected during the licensed event to the Manager, Building & Municipal Enforcement Services, within 60 days following the event;
  5. THAT the rear (north side) of the stage be equipped with sound dampening material approved by an independent licensed engineer specializing in acoustics;
  6. THAT amplified music or musical performances are restricted to the sound stage and no other amplified music or musical performances shall occur anywhere else on the property;
  7. THAT alternatively, conditions noted in d and e above, could be waived, should the stage for musical performances be relocated to the south side and immediately adjacent to, the washrooms (across from the grandstands) and sound-dampening materials designed to reduce unwanted noise are incorporated into the stage walls;

  AND THAT the Caledonia Ribfest be deemed a ‘municipally significant’ event for its perceived community benefit, and to fulfill the requirement for liquor sales as prescribed by the Alcohol and Gaming Commission of Ontario.

2.

GVL-03-2025 Direct Care Hours and Staffing Impacts

• THAT Report GVL-03-2025 Direct Care Hours and Staffing Impacts be received;

  AND THAT a new staffing initiative for 1.0 FTE Associate Director of Nursing, in the amount of $159,140, be approved immediately and incorporated into the 2026 Draft Tax Supported Operating Budget for future funding;

  AND THAT capital purchases in the amount of $5,000 related to new technology for the above FTE staffing initiative be approved, with an amendment to the 2025 Tax Supported Capital Budget.

3.

GVL-06-2025 Complete Purchasing Rebate Revenue Distribution

• THAT Report GVL-06-2025 Complete Purchasing Rebate Revenue Distribution be received;

  AND THAT 50% of the annual rebate revenue received through the Complete Purchasing Rebate program be provided to Grandview Lodge’s Resident Council account to be used towards resident-specific initiatives in accordance with the terms of reference;

  AND THAT the remaining 50% of the annual rebate revenue received through the Complete Purchasing Rebate program be retained as general operating revenue to be used towards operating expenditures at the discretion of the Administrator;

  AND THAT an initiative reflecting this motion be included in the Draft 2026 Tax Supported Operating Budget for consideration during budget deliberations.

4.

Other Business

6.

Corporate Affairs

Mayor Bentley - Chair

1.

Other Business

I.

Delegations and Consideration of Related Reports (1 p.m.)

1.

CDP-07-2025 Seniors Advisory Committee Request – Development of an Age-Friendly Community Action Plan

Valerie Bailey-Phillips, Chair, Seniors Advisory Committee

• THAT Report CDP-07-2025 Seniors Advisory Committee Request – Development of an Age-Friendly Community Action Plan, be received;

  AND THAT the delegation presentation and associated recommendations regarding Haldimand County’s support for the development of an Age-Friendly Community Action Plan be approved;

  AND THAT Council support the Seniors Advisory Committee and County staff in investigating and applying for third-party funding, including the Mayor and Clerk executing any associated applications and/or agreements, to support the initiatives outlined in Report CDP-07-2025.

2.

Haldimand Norfolk Housing Corporation 2024 Annual Report and Audited Financial Statements

Matt Bowen, CEO, Haldimand Norfolk Housing Corporation

Matt McInally, Partner, Millard, Rouse & Rosebrugh LLP

J.

Unfinished Business

K.

New Business

L.

Reports, Inquiries, Announcements and Concerns of Councillors

M.

Closed Session

• THAT pursuant to Section 239 (2)(c), (e), and (k) of the Municipal Act, as amended, Council convene in a meeting at ______ p.m. closed to the public, to discuss:

1.

LSS-04-2025 Insurance Claims and Litigation Activities 2024 Annual Report

Section 239 (2)(e) Litigation or potential litigation, including matters before administrative tribunals affecting the municipality

2.

Correspondence with the Province of Ontario

Section 239 (2)(k) A position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board

3.

Potential Disposition of Haldimand Property in Jarvis

Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board

N.

Motions Arising from Closed Session

O.

Motion of Receipt

P.

Adjournment

• THAT this meeting is now adjourned at ___________ p.m.