THE CORPORATION OF HALDIMAND COUNTY
COUNCIL IN COMMITTEE AGENDA

Meeting #:

Date:

Tuesday, December 10, 2024

Time:

9:30 A.m. - 4:30 P.m.

Location:

Haldimand County Administration Building - Council Chambers

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A.

Call to Order

B.

Land Acknowledgement

C.

Roll Call

D.

Disclosures of Pecuniary Interest

E.

Public Meeting for Planning Applications

Mayor Bentley - Vice-Chair

1.

PDD-29-2024 Zoning By-law Amendment Application to Rezone Lands to Residential with a Special Exception – Byleveld, Cayuga

• THAT Report PDD-29-2024 Zoning By-law Amendment Application to Rezone Lands to Residential with a Special Exception – Byleveld, Cayuga be received;

  AND THAT application PLZ-HA-2024-099 to amend the Haldimand County Zoning By-law HC 1-2020 to rezone the subject lands from the “General Commercial (CG)” Zone to the “Urban Residential Type 1-B – Holding (R1-B(H))” Zone with Special Exception R1-B.4 be approved for the reasons outlined in Report PDD-29-2024;

  AND THAT the application is considered to be consistent with the Provincial Planning Statement, 2024, conforms to the Haldimand County Official Plan, and has sufficient regard to matters of Provincial interest under the Planning Act, 1990;

  AND THAT the by-law attached to Report PDD-29-2024 be approved at a future Council meeting.

F.

Presentations and Consideration of Related Reports (11 a.m.)

1.

CDP-18-2024 Community & Recreation Facilities Strategy – Presentation of Final Report and Draft Recommendations

• THAT Report CDP-18-2024 Community & Recreation Facilities Strategy – Presentation of Final Report and Draft Recommendations be received;

  AND THAT the Community & Recreation Facilities Strategy, attached to Report CDP-18-2024, be approved;

  AND THAT the recommendations associated with implementation and next steps, as outlined in Report CDP-18-2024, be approved.

2.

FCA-02-2024 Energy Conservation and Demand Management Plan Update

Noel Cheeseman, Director, Strategic Energy Solution, Jupiter Energy Advisors Inc.

• THAT Report FCA-02-2024 Energy Conservation and Demand Management Plan Update be received;

  AND THAT the proposed Energy Conservation and Demand Management Plan for Haldimand County, attached to Report FCA-02-2024, be approved as required by O. Reg. 25/23: Broader Public Sector: Energy Reporting and Conservation and Demand Management Plans.

G.

Motions of Consent

H.

Departmental Staff Reports

1.

Community and Development Services

Councillor Lawrence - Chair

1.

PDD-28-2024 Conservation Authorities 2025 Municipal Levies

• THAT Report PDD-28-2025 Conservation Authorities 2025 Municipal Levies be received.

2.

PDD-30-2024 Servicing Allocation – 2024 Year End Update and Recommendations

• THAT Report PDD-30-2024 Servicing Allocation – 2024 Year End Update and Recommendations be received;

  AND THAT Haldimand County Water and Wastewater Treatment Capacities included as Attachment 1 to Report PDD-30-2024 be accepted as the basis for servicing allocation recommendations;

  AND THAT these proposals are deemed to be consistent with the Provincial Planning Statement 2024, and other matters of provincial interest;

  AND THAT the Servicing Allocation proposals recommended in Attachment 2 to Report PDD-30-2024, deemed to conform to the Haldimand County Servicing Allocation Policy and By-law 1073/10, be approved.

3.

CDP-15-2024 Heritage and Culture – Public Arts and Culture Strategy Development Update

• THAT Report CDP-15-2024 Heritage and Culture – Public Arts and Culture Strategy Development Update be received.

4.

EDT-05-2024 Independent Electricity System Operation Request for Proposal Long Term 2 – Municipal Support Resolutions

• THAT Report EDT-05-2024 Independent Electricity System Operation Request for Proposal Long Term 2 – Municipal Support Resolutions be received;

  AND THAT a Blanket Municipal Support resolution for the development, construction and operation of Long-Term Reliability Projects proposed to be located within Haldimand County for the purposes of the requirements of the IESO LT2 (Capacity and Energy) RFP be approved;

  AND THAT authority be delegated to the Chief Administrative Officer to provide a Blanket Municipal Support Confirmation Letter for projects seeking a contract through the IESO LT2 RFP process demonstrating that the Proponent has successfully met all criteria;

  AND THAT the Chief Administrative Officer and Chief Financial Officer be authorized to execute the necessary agreements associated with the approved criteria;

  AND THAT the Community Benefit Contribution as outlined in this report apply to all future projects contemplated in Haldimand County under the LT2 RFP process;

  AND THAT staff report back to Council outlining comprehensive principles and recommendations related to all community support contributions received;

  AND THAT an amended User Fees and Service Charges By-law, that reflects the proposed changes in this report, be approved at a future Council meeting;

  AND THAT the Moratorium on Wind Farms, approved in 2013, be repealed.

5.

EMS-06-2024 Adoption of the Haldimand County Emergency Management Program and Emergency Response Plan

• THAT Report EMS-06-20244 Adoption of the Haldimand County Emergency Management Program and Emergency Response Plan be received;

  AND THAT the by-law attached to Report EMS-06-2024 be approved at a future Council meeting;

  AND THAT the Annual Emergency Management Program Statement of Completion be signed by the Mayor and Community Emergency Management Coordinator, and be submitted to the Ontario Fire Marshal and Emergency Management.

6.

Other Business

2.

Public Works Operations

Mayor Bentley

1.

Other Business

3.

Engineering and Capital Works

Councillor Metcalfe - Chair

1.

Other Business

4.

Financial and Data Services

Councillor O'Neill - Chair

1.

FIN-M06-2024 Tax Arrears Analysis and Collection Results on Properties Eligible for Tax Sale

• THAT Report FIN-M06-2024 Tax Arrears Analysis and Collection Results on Properties Eligible for Tax Sale be received;

  AND THAT Memorandum FIN-M07-2024 Addendum to Memorandum FIN-M06-2024 Tax Arrears Analysis and Collection Results on Properties Eligible for Tax Sale be received and remain confidential.

2.

Other Business

5.

Corporate and Social Services

Councillor Shirton - Chair

1.

CSS-03-2024 Update on Voluntary Health Merger and Appointment of Council Member to Board of Health

• THAT Report CSS-03-2024 Update on Voluntary Health Merger and Appointment of Council Member to the new Board of Health be received;

  AND THAT Councillor _____________ be appointed to the new Board of Health for Grand Erie Public Health, effective January 1, 2025.

2.

LSS-05-2024 Road Closure and Conveyance of Lane Between Lot 5 and Lot 6, Selkirk

• THAT Report LSS-05-2024 Road Closure and Conveyance of Lane Between Lot 5 and Lot 6, Selkirk be received;

  AND THAT the subject lands, as shown in yellow hashmarks on Attachment #1 to LSS-05-2024 and legally described as PIN 38211-0350 (LT); Lane Between Lot 5 and Lot 6; Plan 8242 Except HC138556, Haldimand County, and PIN 38211-0349 (LT); Part Lane Between Lot 5 and Lot 6; Plan 8242 as in HC138556, Subject to Interest of the Municipality; Haldimand County, be stopped up, closed and declared surplus to all County needs;

  AND THAT the PINs, legally described above, be sold to the abutting landowner, 14898010 Canada Inc., for a purchase price of $11,000 plus HST plus costs of conveyance inclusive of Haldimand County’s legal fees;

  AND THAT public notice of the proposed closure and conveyance be given;

  AND THAT the Mayor and Clerk be authorized to execute all necessary documents;

  AND THAT a by-law be passed to authorize the closure and conveyance at a future Council meeting.

3.

LSS-18-2024 Provincial Offences – Outstanding Revenue and Collection Strategy Update

• THAT Report LSS-18-2024 Provincial Offences – Outstanding Revenue and Collection Strategy Update be received;

  AND THAT Council supports the go-forward collection strategy for outstanding fines, as outlined in Report LSS-18-2024;

  AND THAT Provincial Offences ticket statistics, updates and write-offs be included as an annual Council report to replace the ticket statistics that are currently provided monthly in the Council Information Package.

4.

Other Business

6.

Corporate Affairs

Mayor Bentley - Chair

1.

CLE-17-2024 Haldimand O.P.P. Detachment Board Terms of Reference

• THAT Report CLE-17-2024 Haldimand O.P.P. Detachment Board Terms of Reference be received;

  AND THAT the Terms of Reference, as attached to Report CLE-17-2024, be referred to the O.P.P. Detachment Board for further review and to seek input from Mississaugas of the Credit First Nation on shared costs regarding professional development.

2.

CLE-20-2024 Council Appointments as of December 16, 2024

• THAT Report CLE-20-2024 Council Appointments as of December 16, 2024 be received;

  AND THAT Councillor ______________ be appointed Deputy Mayor from the period of December 16, 2024 to November 14, 2025;

  AND THAT the following temporary appointments for Chairs and Vice Chairs for the following Business Divisions of Council in Committee for Haldimand County be made for the period from December 16, 2024 to the following Council meeting after the two vacant Council seats have been filled:

  Public Meeting for Planning Applications:

  Chair________________________

  Public Works:

  Chair_____________________

  Vice-Chair ___________________

  Financial & Data Services

  Vice Chair ___________________

  AND THAT the by-law attached to Report CLE-20-2024 to appoint the Deputy Mayor be approved at a future Council meeting.

3.

CLE-M02-2024 Annual Policing Report

• THAT Memorandum CLE-M02-2024 Annual Policing Report be received.

4.

Other Business

I.

Delegations and Consideration of Related Reports (1 p.m.)

1.

CLE-19-2024 Options to Fill Vacant Ward 1 and 4 Council Seats

• THAT Report CLE-19-2024 Options to Fill Vacant Ward 1 and 4 Council Seats be received;

  AND THAT Council selects Option ________ to fill the Ward 1 and Ward 4 Council vacancies;

  AND THAT, if selected, the operating costs related to Option 1 be including in the Tax Supported Operating Budget as a Council Approved Initiative.

1.

Darline Kinnear

J.

Unfinished Business

K.

New Business

L.

Reports, Inquiries, Announcements and Concerns of Councillors

M.

Closed Session

• THAT pursuant to Section 239 (2)(c) of the Municipal Act, as amended, Council convene in a meeting at ______ p.m. closed to the public, to discuss:

1.

Memorandum FIN-M07-2024 of the General Manager, Financial & Data Services with respect to Addendum to Memorandum FIN-M06-2024 Tax Arrears Analysis and Collection Results on Properties Eligible for Tax Sale

Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board

N.

Motions Arising from Closed Session

O.

Motion of Receipt

P.

Adjournment

• THAT this meeting is now adjourned at ___________ p.m.