HALDIMAND O.P.P. DETACHMENT BOARD

MINUTES

Meeting #:

Date:

Thursday, October 24, 2024

Time:

9:30 A.m. - 12:00 P.m.

Location:

Haldimand County Administration Building - Council Chambers

Members Present

• L. Boyko, Chair
• N. LaForme, Vice Chair
• S. Bentley, Member
• S. McAskill, Member

Staff Present

• Staff Sergeant Fox, Haldimand O.P.P. Detachment
• T. Cassidy, Board Administrator

---

A.

Call to Order

The Deputy Clerk called the Haldimand O.P.P. Detachment Board meeting to order at 9:40 a.m.

B.

Land Acknowledgement

The Deputy Clerk read the Land Acknowledgement statement.

C.

Election of Chair and Vice Chair

After receiving nominations from the floor, the Deputy Clerk called for a vote on the following motions: 

• Resolution 1
  Moved By: S. Bentley
  Seconded By: S. McAskill

  THAT Lorne Boyko is hereby appointed to serve as Chair of the Haldimand O.P.P. Detachment Board from this date forward until the first Board meeting in the 2025 calendar year. 

  CARRIED
• Resolution 2
  Moved By: S. Bentley
  Seconded By: L. Boyko

  THAT Nadine LaForme is hereby appointed to serve as Vice Chair of the Haldimand O.P.P. Detachment Board from this date forward until the first Board meeting in the 2025 calendar year. 

  CARRIED

D.

Appointment of Board Administrator

L. Boyko assumed the Chair for the remainder of the meeting.

• Resolution 3
  Moved By: L. Boyko
  Seconded By: S. Bentley

  THAT Tracey Cassidy, Council Services Coordinator/Deputy Clerk for Haldimand County, be authorized to act as Board Administrator for the Haldimand O.P.P. Detachment Board to provide administrative and procedural support to the board. 

  CARRIED

E.

Disclosures of Pecuniary Interest

None.

F.

Approval of Previous Meeting Minutes

1.

Haldimand County Police Services Board Minutes - March 28, 2024

• Resolution 4
  Moved By: S. Bentley
  Seconded By: S. McAskill

  THAT the minutes of the March 28, 2024 Haldimand County Police Services Board meeting be received.

  CARRIED

2.

Closed Session - Haldimand County Police Services Board Minutes - March 28, 2024

• Resolution 5
  Moved By: S. Bentley
  Seconded By: S. McAskill

  THAT the minutes of the Closed Session of the March 28, 2024 Haldimand County Police Services Board meeting be received and remain confidential.

  CARRIED

G.

Delegations and Presentations

None.

H.

Items for Consideration

1.

Report from the Detachment Commander

Staff Sergeant Fox reviewed the April to September, 2024 report with the Board, noting that the report is in a new format that is consistent province-wide for all detachment boards.

The Board asked questions and received answers on the following:

• Causal factors and proactive enforcement measures to address the increase in fatal and non-fatal motor vehicle collisions;
• Location of the majority of motor vehicle collisions;
• Reasons and similar factors that may contribute to increases in impaired driving occurrences and traffic-related charges;
• Whether e-ticket warnings can be broken down by type of infraction;
• Speeding concerns;
• Unfounded occurrences;
• Role of School Resource Officer;
• Use of O.P.P. drones and aircraft patrol;
• Bicycle patrol;
• Youth Diversion Program;
• Mental Health Act occurrences and process for responding to and investigating these types of calls for service;
• Mobile Crisis Rapid Response Team (MCRRT) activity; and
• O.P.P. reporting structure and circulation of information to Haldimand County and Mississaugas of the Credit First Nation (MCFN) Councils.

The Board requested that the next report include:

• Page numbers;
• Breakdown by type of infraction for e-ticket warnings;
• Crown or Police-initiated Youth Diversion Program statistics;
• Additional details related to Mental Health Act occurrences;
• Definitions on terminology to better understand report; and
• Narratives.

• Resolution 6
  Moved By: S. Bentley
  Seconded By: N. LaForme

  THAT the Report from the Detachment Commander for the months of April to September, 2024 be received as presented.

  CARRIED

2.

Review of Abuse, Violence and Harassment Policy

It was clarified that this policy is required as part of insurance coverage conditions and was developed based on information provided from the insurance provider and Ontario Association of Police Service Boards (OAPSB).

• Resolution 7
  Moved By: S. Bentley
  Seconded By: S. McAskill

  THAT Haldimand O.P.P. Detachment Board Abuse, Violence and Harassment Policy 2024-01 be approved;

  AND THAT, as required as part of insurance coverage conditions, this policy be sent to the Board's insurance broker.

  CARRIED

3.

Review of Operational Budget

The Board was advised that the proposed 2025 budget will be included in the November 28, 2024 agenda for consideration.

• Resolution 8
  Moved By: S. Bentley
  Seconded By: S. McAskill

  THAT the Board Financials and Current Reserve Figures be received as presented.

  CARRIED

4.

Review of Procedure By-law

The Board reviewed the Procedure By-law and highlighted the following items:

• Importance of quorum and process for a member to follow if they are unable to attend a meeting; and
• Role of the detachment board.

The Board asked questions regarding:

• The interpretation of Part 13.1 c. Advising the detachment commander with respect to policing provided by the detachment; and
• The frequency of Part 13.1 d. Monitoring the performance of the detachment commander.

• Resolution 9
  Moved By: S. Bentley
  Seconded By: S. McAskill

  THAT the Haldimand O.P.P. Detachment Board Procedure By-law be received as amended;

  AND THAT the by-law be approved at a future meeting.

  CARRIED

5.

Review of Terms of Reference

The Board reviewed the Terms of Reference and recommended the following adjustments:

• Since the term of Community, Council and Provincial Appointments vary, add wording on Page 2 under Term to include “until their successor is appointed”; and
• Similar to the reasoning above, add wording on Page 2 under Responsibilities, item 4. to include “once every four (4) year term”.

Discussion ensued about the participation of the detachment commander in closed session meetings, and further relationship building opportunities.

• Resolution 10
  Moved By: N. LaForme
  Seconded By: S. Bentley

  THAT the Haldimand O.P.P. Detachment Board Terms of Reference be received as amended;

  AND THAT this document be circulated to Haldimand County and Mississaugas of the Credit First Nation Councils for approval.

  CARRIED

I.

Unfinished Business

None.

J.

Other Business

1.

Verbal Update on Provincial Appointment

The Board was advised that provincial appointments are in the final stages; however, no timeline has been provided from the Ministry.

2.

Verbal Update on Traffic Management Strategy Stakeholder Consultation

The first round of community engagement and stakeholder consultation sessions have been completed. The second round of open houses to present the preliminary conclusions will be scheduled in the near future.

The Chair provided an overview of the stakeholder consultation meeting held on September 4, 2024, noting that the former Police Services Board was supportive of the Safe Streets Program. Concerns were expressed related to speeding, flow of information, and roles/responsibilities.

K.

By-laws

None.

L.

Announcements

None. 

M.

Closed Session

None.

N.

Motions Arising From Closed Session

None.

O.

Adjournment

• Resolution 11
  Moved By: S. Bentley
  Seconded By: N. LaForme

  THAT this meeting is now adjourned at 11:46 a.m.

  CARRIED