Meeting #:
Date:
Time:
-
Location:
Haldimand County Administration Building
Council Present
  • S. Bentley, Mayor
  • S. Patterson, Councillor
  • J. Metcalfe, Councillor
  • D. Lawrence, Councillor
  • M. Trainer, Councillor
  • R. Shirton, Councillor
  • P. O'Neill, Councillor
Staff Present
  • C. Case, Chief Administrative Officer
  • M. Evers, General Manager, Community & Development Services
  • T. Haedrich, General Manager, Engineering & Capital Works
  • M. Jamieson, General Manager, Corporate & Social Services
  • D. McKinnon, General Manager, Public Works Operations
  • J. Douglas, Senior Planner
  • T. El-Ahmed, Treasurer
  • C. Tang, Secretary Treasurer, Committee of Adjustment
  • M. Turner, Supervisor, Community Programs & Events
  • S. Van Dalen, Manager, Planning & Development
  • P. Wilson, Manager, Water & Wastewater Engineering
  • C. Curtis, Municipal Clerk

Mayor Bentley called the Council in Committee meeting to order at 9:30 a.m.

Councillor Patterson read the Land Acknowledgement statement.

The Mayor and all Members of Council were in attendance.

Councillor Patterson, Chair of Public Meeting for Planning Applications, assumed the Chair for this portion of the meeting.

Prior to commencing the public meeting, the Chair explained the meeting, delegation and appeal process. He noted that decisions made by Committee at this meeting would be given final consideration at the May 27, 2024 Council meeting.

​C. Tang, Secretary Treasurer, Committee of Adjustment presented the report.

Council asked and received answers from staff on the following:

  • Whether the municipality can control the façade/appearance of the buildings;
  • The location of the entrances to the proposed residences;
  • Potential effects on traffic flow patterns;
  • Options for the lot in the event a zoning by-law amendment was denied;
  • Whether the proponent could appeal a denial of the application for the zoning change to the Ontario Land Tribunal;
  • The availability of on-street parking for residents, and the number of proposed parking spaces; and
  • The status and protection of the trees currently on the property.

The proponent, Jonathan Creighton, provided an overview of the proposed plan, and provided the rationale for the application.

Council asked and received answers from the proponent on the following:

  • The size and design of the proposed buildings;
  • The possibility of reducing the number of bedrooms, or omitting basements; and
  • Clarification of the proposed number of parking spaces.

Tyler (Ty) Martin, Angela Coates, John S. MacLeod, Julie Hannigan, Denise Plourde and Shawn Bench all spoke in opposition of the rezoning application. They asked questions and received answers from staff regarding:

  • Whether the Ministry of the Environment would review the site;
  • The Planning process;
  • The frontage of the lot;
  • Regulations regarding drainage; and
  • Water and sewage capacity in the area.

Carl Walker, agent for the proponent, and Heather DeBoer spoke in favour of the rezoning application.

There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation:

    1. THAT Report PDD-04-2024 Zoning By-law Amendment to Permit Rezoning from R1-A to R2, 322 Caithness Street East, Caledonia be received;
    2. AND THAT application PLZ-HA-2023-209 to amend the Haldimand County Zoning By-law HC 1-2020 to rezone the subject lands from the “Urban Residential Type 1-A (R1-A)” Zone to the “Urban Residential Type 2 (R2)” Zone with Holding “(H)” be approved for the reasons outlined in the Report PDD-04-2024;
    3. AND THAT the General Manager of Community & Development Services be authorized to remove the Holding (H) provision from the subject lands when requirements relating to archaeological assessment and lot grading and drainage have been satisfied;
    4. AND THAT the application is considered to be consistent with the Provincial Policy Statement, 2020, conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 and the Haldimand County Official Plan, and has sufficient regard for matters of provincial interest under the Planning Act, 1990;
    5. AND THAT the by-law attached to Report PDD-04-2024 be approved at a future Council meeting.
  • Amendment:
    Recommendation1
    Moved By:Councillor Lawrence
    Seconded By:Mayor Bentley

    THAT consideration of Report PDD-04-2024 be deferred to a future Council in Committee meeting to provide an opportunity for the opponents to discuss concerns regarding the application with staff and the applicant.

    CARRIED

J. Douglas, Senior Planner, presented the report.

K. Gillis, Senior Planner, Landwise spoke on behalf of the proponent and provided an overview of the project. 

Christine Ralston asked questions and received answers from staff about the laneway and direction of drainage.

There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation:

  • Recommendation2
    Moved By:Councillor Metcalfe
    Seconded By:Councillor Lawrence
    1. THAT Report PDD-05-2024 Zoning By-law Amendment to Rezone Subject Lands to a Site Specific Lakeshore Residential (RL) Zone, 2050 Second Avenue, Selkirk be received;
    2. AND THAT application PLZ-HA-2023-216 to amend the Haldimand County Zoning By-law HC 1-2020 by rezoning the subject lands to a Site Specific “Lakeshore Residential (RL)” Zone with a Holding (H) Provision, to permit a vacation home dwelling to be constructed on a vacant lot of record fronting onto a private lane be approved;
    3. AND THAT the Holding (H) Provision removal by-law attached to Report PDD-05-2024 be presented for enactment and the General Manager of Community & Development Services be granted authority to remove the Holding (H) Provision when all conditions relating to the matter are satisfactorily addressed;
    4. AND THAT the application is consistent with the Provincial Policy Statement, 2020, conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 and the Haldimand County Official Plan, and has sufficient regard for matters of provincial interest under the Planning Act, 1990;
    5. AND THAT the by-law attached to Report PDD-05-2024 be approved at a future Council meeting.
    CARRIED

J. Douglas, Senior Planner, presented the report.

Council asked and received answers on the holding provision in regards to privacy to the neighbours.

K. Gillis, Senior Planner, Landwise, agent for the proponent, provided an overview of the application.

There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation:

  • Recommendation3
    Moved By:Councillor Shirton
    Seconded By:Councillor O'Neill
    1. THAT Report PDD-06-2024 Zoning By-law Amendment to Rezone Lands from R3 to R4 and to Modify a Site Specific R3 Zone – 45 Sutherland Street, Caledonia be received;
    2. AND THAT application PLZ-HA-2023-213 to amend the Haldimand County Zoning By-law HC 1-2020 to rezone the rear half of the subject lands (Part 2) from the “Urban Residential Type 3 (R3)” Zone to “Urban Residential Type 4 – Holding (R4 (H))” Zone, and to rezone the front half of the subject lands to (Part 1) to “Urban Residential Type 3 – Holding (R3-H) Zone with Special Provisions”, be approved for the reasons outlined in Report PDD-06-2024;
    3. AND THAT the General Manager of Community & Development Services be authorized to remove the Holding (H) provision on all lands when all conditions have been satisfied;
    4. AND THAT the application is considered to be consistent with the Provincial Policy Statement, 2020, conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 and the Haldimand County Official Plan, and has sufficient regard for matters of provincial interest under the Planning Act, 1990;
    5. AND THAT the by-law attached to Report PDD-06-2024 be approved at a future Council meeting.
    CARRIED
  • Councillor O'Neill declared a conflict on this item. (Councillor O'Neill is a board member of the Dunnville Legion.)

Councillor O'Neill left the meeting at 12:01 p.m.

S. VanDalen, Manger, Planning & Development presented the report.

Council asked and received answers from staff as to whether other special events would be covered under this by-law.

There being no one else present to speak either for or against this application, deliberations concluded with the introduction of the following recommendation:

  • Recommendation4
    Moved By:Mayor Bentley
    Seconded By:Councillor Trainer
    1. THAT Report PDD-11-2024 2024 Temporary Use By-law Amendment to Permit Uses Associated with Special Events – Royal Canadian Legion-Dunnville be received;
    2. AND THAT application PLZ-HA-2024-070 to permit a temporary use by-law for a period of three (3) years to May 27th, 2027 to permit use of the parking area for full patio and entertainment purposes during special events, be approved for the reasons outlined in the Report PDD-11-2024;
    3. AND THAT the application is considered to be consistent with the Provincial Policy Statement, 2020, conforms to A Place to Grow: Growth Plan for the Greater Golden Horseshoe, 2020 and the Haldimand County Official Plan, and has sufficient regard for matters of provincial interest under the Planning Act, 1990;
    4. AND THAT the temporary use by-law attached to Report PDD-11-2024 be approved at a future Council meeting.
    CARRIED

Mayor Bentley resumed the Chair for this portion of the meeting.​

Councillor O'Neill returned to the meeting at 12:05 p.m.

Jackie Wood, Program Manager, Planning & Evaluation and Bridget Bowen-Sposato, Public Health Nurse, Harm Reduction and Substance Use programs presented the report.

Council asked and received answers regarding the following:

  • The funding model for this application;
  • Where the data and information in this presentation were collected; and
  • Reasons why Norfolk and Haldimand County have higher rates of addiction.

Committee recessed at 12:23 p.m. and resumed at 1:01 p.m.

Council asked and received answers regarding factors that affect the credit rating.

  • Recommendation5
    Moved By:Councillor Lawrence
    Seconded By:Councillor Metcalfe

    THAT the following motions be approved:

    CARRIED
  • THAT Memorandum CDS-M02-2024 Hagersville Library and Active Living Centre Project Update be received.

  • THAT Memorandum CLE-M01-2024 Updates to Council and Council in Committee Agenda be received.

Councillor Lawrence, Chair of Community and Development Services, assumed the Chair for this portion of the meeting.

Council asked and received answers from staff on the following:

  • Potential flexibility of the cancellation refund criteria;
  • Whether there were problems with using the online booking program; and
  • The capacity to add more spaces for summer programming.
  • Recommendation6
    Moved By:Councillor Shirton
    Seconded By:Mayor Bentley
    1. THAT Report CDP-04-2024 Introduction of a Recreation and Museums Programming Policy for Inclusion and Refunds be received;
    2. AND THAT the Recreation and Museums Programming Policy – Inclusion and Refunds, as attached to Report CDP-04-2024, be approved.
    CARRIED
  • Recommendation7
    Moved By:Councillor Metcalfe
    Seconded By:Councillor Trainer
    1. THAT Report CDP-06-2024 CPP Capital Grant – Caledonia Athletic Softball Association Dugout Roofs Project be received;
    2. AND THAT the request from the Caledonia Athletic Softball Association to undertake installation of two (2) dugout roofs in Caledonia McKinnon Park, through the Community Partnership Program, be approved;
    3. AND THAT capital grant funding, to an upset amount of $10,150 to support the installation of dugout roofs in Caledonia McKinnon Park, with related funding from the Community Partnership Capital Reserve, be approved;
    4. AND THAT project and funding approval are conditional upon compliance with Policy 2011-01 and County installation standards, permits, and processes;
    5. AND THAT the revised budget, as outlined in Report CDP-06-2024, be approved.
    CARRIED

Council asked and received answers from staff on the following:

  • Clarification of the expansion of the urban boundary in Bill 185;
  • The ability to appeal this new legislation and/or lobby for amendments to this Bill; and
  • Public consultations and the benefits to both the developers and constituents.
  • Recommendation8
    Moved By:Councillor O'Neill
    Seconded By:Mayor Bentley
    1. THAT Report CDS-05-2024 Bill 185 – Planning Act and Development Charges Act Amendments be received;
    2. AND THAT staff provide feedback to the Province regarding the various issues and concerns raised in Report CDS-05-2024 to both the Environmental Registry of Ontario and Ministry of Municipal Affairs & Housing staff.
    CARRIED

Councillor Shirton asked for and received answers from staff on the status of plans on Ramsey Drive in Dunnville, including the commercial project, sale and rezoning of County-owned property, and the planned social housing project.

Councillor Trainer, Chair of Public Works Operations, assumed the Chair for this portion of the meeting.

Councillor Metcalfe, Chair of Engineering and Capital Works, assumed the Chair for this portion of the meeting.

Council asked and received answers from staff on the following:

  • Timeline of the Hagersville Master Servicing Plan;
  • How to garner additional proponents to participate in procurement opportunities.
  • Recommendation9
    Moved By:Councillor Shirton
    Seconded By:Councillor Patterson
    1. THAT Report WWE-01-2024 Budget Amendment – Dunnville and Cayuga Master Servicing Plans be received;
    2. AND THAT the revised budgets as outlined in Report WWE-01-2024 be approved.
    CARRIED

Councillor O'Neill, Chair of Financial and Data Services, assumed the Chair for this portion of the meeting.

Council asked and received answers from staff regarding whether the charges collected per year are cumulative.

  • Recommendation10
    Moved By:Councillor Patterson
    Seconded By:Councillor Lawrence
    1. THAT Report FIN-07-2024 Development Charges Reserve Funds Treasurer’s Annual Statement for 2023 be received;
    2. AND THAT the Treasurer’s Annual Statement of Development Charges Reserve Funds for 2023 be made publicly available on the Haldimand County website.
    CARRIED

Council asked and received answers from staff as to why Haldimand County rarely receives applications of this nature. 

  • Recommendation11
    Moved By:Mayor Bentley
    Seconded By:Councillor Metcalfe
    1. THAT Report FIN-08-2024 Tile Drainage Loan for 260 Concession 4 Road be received;
    2. AND THAT the application for a tile drainage loan for AA Crop Company Limited be approved in the amount of $50,000 subject to the availability of funds from the Province of Ontario through the Ministry of Agriculture, Food and Rural Affairs;
    3. AND THAT, once the work is certified complete, special annual drainage rates be imposed upon the land in respect of which money is borrowed under the Tile Drainage Act, R.S.O. 1990 c T.8;
    4. AND THAT a Rating By-law be enacted in the prescribed form after the required inspection of the completed work to give effect to the recommendations herein.
    CARRIED

Councillor Shirton, Chair of Corporate and Social Services, assumed the Chair for this portion of the meeting.

Mayor Bentley, Chair of Corporate Affairs, resumed the Chair for the remainder of the meeting.

Council asked and received answers from E. Joseph on the following:

  • The possibility of utilizing Haldimand County Social Media to support this initiative;
  • Whether individuals can participate in a portion of the tour; and
  • The numbers of participants expected for the event.
  • Moved By:Councillor O'Neill
    Seconded By:Councillor Shirton
    1. WHEREAS Haldimand County is taking steps to build positive, constructive, and friendly relationships with the political leadership of Six Nations of the Grand River First Nation for the collective benefit of our communities;
    2. AND WHEREAS we understand that Six Nations of the Grand River, the most populous First Nation in Canada, continues to be challenged to uphold the rights of their community specifically when it comes to engagement on the part of municipalities and development proponents regarding the duty to consult;
    3. AND WHEREAS we also understand that consultation directives being issued by the Province of Ontario, by the Ministry of Environment Conservation and Parks, contradict the Consultation and Accommodation Policy of Six Nations of the Grand River;
    4. NOW THEREFORE BE IT RESOLVED THAT Haldimand County Council supports the Six Nations of the Grand River, and demands that the province of Ontario to cease to issue consultation directives that are contrary to policies endorsed by Six Nations of the Grand River Elected Council;
    5. AND THAT a letter of support be circulated to the Honourable Doug Ford, Premier of Ontario; the Honourable Greg Rickford, Minister of Indigenous Affairs; and the Honourable Andrea Khanjin, Minister of the Environment, Conservation and Parks. 
  • Amendment:
    Recommendation12
    Moved By:Councillor Patterson
    Seconded By:Councillor Metcalfe

    ​THAT this motion be referred to a future Council in Committee meeting to permit staff to acquire additional information on the matter and provide the contents of the letter.

    CARRIED

The following items were highlighted:

  • The height of the poles at the new dock at William Wingfield Park (Dunnville);
  • The possibility of installing handrails for accessibility on the docks at Port Maitland and the William Wingfield Park;
  • Whether the new Highway 3 truck route signage in Dunnville will be installed prior to the Mudcat Festival;
  • The response to the installation of traffic bollards in Caledonia; and
  • Personal Service Worker Day (PSW) day was on May 19th.
  • Recommendation13
    Moved By:Councillor Shirton
    Seconded By:Councillor Patterson

    THAT pursuant to Section 239 (2) (a), (d) and (k) of the Municipal Act, as amended, Council convene in a meeting at 2:25 p.m. closed to the public, to discuss:

    CARRIED
  • Recommendation14
    Moved By:Councillor O'Neill
    Seconded By:Councillor Metcalfe

    THAT this closed meeting now adjourn at 2:57 p.m. and reconvene in open session.

    CARRIED

1.
Report CSS-01-2024 of the General Manager, Corporate & Social Services with respect to Potential Public Health Merger Business Case Update

 

2.
Report EMS-02-2024 of the General Manager, Community & Development Services with respect to Volunteer Firefighter Compensation

 

3.
Report ITS-02-2024 of the General Manager, Financial & Data Services with respect to Cybersecurity Risk Management

 

Councillor Shirton left the meeting at 2:51 p.m.

  • Recommendation15
    Moved By:Councillor Trainer
    Seconded By:Councillor Metcalfe
    1. THAT Report CSS-01-2024 Potential Public Health Merger Business Case Update be received and remain confidential;
    2. AND THAT the confidential direction given to staff be confirmed.
    CARRIED
  • Recommendation16
    Moved By:Councillor Patterson
    Seconded By:Councillor O'Neill
    1. THAT Report EMS-02-2024 Volunteer Firefighter Compensation be received and remain confidential; AND THAT a 2024 Cost of Living Adjustment of 2.0% be applied to the current Volunteer Firefighter salary grid, effective retroactively to January 1, 2024; 
    2. AND THAT the revised volunteer firefighter compensation structure, as outlined as Table C, within Report EMS-02-2024 Volunteer Firefighter Compensation, be approved effective May 28, 2024; 
    3. AND THAT a new classification of volunteer firefighter, Lieutenant, be approved effective May 28, 2024, and implemented on a go-forward basis, as outlined within this Report; 
    4. AND THAT staff report back through the 2025 Tax Supported Operating Budget on the suitability of the stipend practice; 
    5. AND THAT staff be directed to conduct volunteer firefighter compensation market reviews at four-year intervals and include updated information through the respective year’s operating budget process for Council’s consideration.
    CARRIED
  • Recommendation17
    Moved By:Councillor Trainer
    Seconded By:Councillor Metcalfe
    1. THAT Report ITS-02-2024 Cybersecurity Risk Management be received and remain confidential;
    2. AND THAT the confidential direction given to staff be confirmed.
    CARRIED
  • Recommendation18
    Moved By:Councillor Lawrence
    Seconded By:Councillor O'Neill

    THAT the following items be received:

    • Presentation material and Report HSS-24-015 Community Drug and Alcohol Strategy Information from Haldimand and Norfolk Health and Social Services;
    • Presentation material from Ellie Joseph, Two Row on the Grand Re: Upcoming 10-Day Paddle on the Grand River Event.

    CARRIED
  • Recommendation19
    Moved By:Councillor Trainer
    Seconded By:Councillor O'Neill

    THAT this meeting is now adjourned at 3:01 p.m.

    CARRIED
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