THE CORPORATION OF HALDIMAND COUNTY
COUNCIL IN COMMITTEE AGENDA

Meeting #:

Date:

Tuesday, May 20, 2025

Time:

9:30 A.m. - 4:30 P.m.

Location:

Haldimand County Administration Building - Council Chambers

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A.

Call to Order

B.

Land Acknowledgement

C.

Roll Call

D.

Disclosures of Pecuniary Interest

E.

Public Meeting for Planning Applications

Councillor McKeen - Chair

1.

PDD-03-2025 Information Report - Zoning By-law Amendment Application to Facilitate a 115-Unit Townhouse Development, 139-143 King Street West, Hagersville

• THAT Report PDD-03-2025 Information Report – Zoning By-law Amendment Application to Facilitate a 115-Unit Townhouse Development, 139-143 King Street West, Hagersville be received.

2.

PDD-11-2025 Temporary Use Application to Permit Accessory Camping and Over-Night Accommodation, Dunn

• THAT Report PDD-11-2025 2025 Temporary Use Application to Permit Accessory Camping and Over-Night Accommodation, Dunn be received;

  AND THAT application PLRU-2025-052 to pass a Temporary Use By-law for a period of one (1) year to May 26, 2026 to permit accessory and over-night accommodation associated with a special event music festival on the subject lands be approved for the reasons outlined in Report PDD-11-2025;

  AND THAT the proposal is deemed to be consistent with the Provincial Planning Statement (2024) and conforms to the Haldimand County Official Plan;

  AND THAT the Temporary Use By-law attached to Report PDD-11-2025 be approved at a future Council meeting.

3.

PDD-13-2025 Zoning By-law Amendment Application to Add a Place of Worship to the Subject Lands – 1899 Lakeshore Road, Selkirk

• THAT Report PDD-13-2025 Zoning By-law Amendment Application to Add a Place of Worship to the Subject Lands – 1899 Lakeshore Road, Selkirk be received;

  AND THAT application PLZ-HA-2025-027 to amend the Haldimand County Zoning By-law HC 1-2020 by rezoning 1899 Lakeshore Road from ‘Open Space “(OS)”’ Zone to ‘Open Space “(OS.8)”’ Zone with special exceptions to permit the use of a place of worship, be approved for the reasons outlined in Report PDD-13-2025;

  AND THAT the application is deemed to be consistent with the Provincial Planning Statement, 2024, conforms to the Haldimand County Official Plan and has sufficient regard to matters of Provincial interest under the Planning Act;

  AND THAT the by-law attached to Report PDD-13-2025 be approved at a future Council meeting.

F.

Presentations and Consideration of Related Reports (11 a.m.)

1.

CDS-06-2025 Haldimand County Housing Needs Assessment

Erik Karvinen, Manager, Watson & Associates

• THAT Report CDS-06-2025 Haldimand County Housing Needs Assessment be received;

  AND THAT the Housing Needs Assessment Report, included as Attachment 1 to Report CDS-06-2025, be approved for use in the development of future strategies, programs and planning;

  AND THAT the Housing Assessment Template, included as Attachment 2 to Report CDS-06-2025, be approved for submission to meet Haldimand County’s federal program requirements under the Canada Community-Building Fund.

2.

ENG-12-2025 Traffic Management Strategy Final Report

Alvaro L. Almuina, Vice President - Transportation Planning, R.J. Burnside & Associates Ltd.

• THAT Report ENG-12-2025 Traffic Management Strategy Final Report be received;

  AND THAT Council endorses the sixteen recommendations outlined in the “Traffic Management Strategy Final Report“ by RJ Burnside and Associates;

  AND THAT staff be directed to begin implementation of the Traffic Management Strategy Final Report recommendations as outlined in Report ENG-12-2025.

G.

Motions of Consent

• THAT the consent motions 1 through 2 be approved:

1.

FIN-09-2025 Development Charges Reserve Funds Treasurer’s Annual Statement for 2024

• THAT Report FIN-09-2025 Development Charges Reserve Funds Treasurer’s Annual Statement for 2024 be received;

  AND THAT the Treasurer’s Annual Statement of Development Charges Reserve Funds for 2024 be made publicly available on the Haldimand County website;

  AND THAT the by-law attached to Report FIN-09-2025 be approved at a future Council meeting.

2.

FIN-M02-2025 Haldimand County Credit Rating Update

• THAT Memorandum FIN-M02-2025 Haldimand County Credit Rating Update be received.

H.

Departmental Staff Reports

1.

Community and Development Services

Councillor Lawrence - Chair

1.

Other Business

2.

Public Works Operations

Councillor Adams - Chair

1.

Other Business

3.

Engineering and Capital Works

Councillor Metcalfe - Chair

1.

ENG-09-2025 MTO Connecting Links Program 2025-2026 Funding Award – Highway 3 (Broad Street at Taylor Road), Dunnville

• THAT Report ENG-09-2025 MTO Connecting Links Program 2025-2026 Funding Award – Highway 3 (Broad Street at Taylor Road), Dunnville be received;

  AND THAT the revised budgets outlined in Report ENG-09-2025 be approved;

  AND THAT the Mayor and Clerk and/or designate be authorized to execute the Ministry of Transportation 2025-26 Connecting Links Program Contribution Agreement - Highway 3 (Broad Street at Taylor Road) Dunnville.

2.

ENG-10-2025 MTO Connecting Links Program 2025-2026 Funding Award – Highway 6 (Main Street and King Street), Hagersville

• THAT Report ENG-10-2025 MTO Connecting Links Program 2025-2026 Funding Award – Highway 6 (Main Street and King Street), Hagersville be received;

  AND THAT the revised budgets outlined in Report ENG-10-2025 be approved;

  AND THAT the Mayor and Clerk and/or designate be authorized to execute the Ministry of Transportation 2025-26 Connecting Links Program Contribution Agreement - Highway 6 (Main Street and King Street) Hagersville.

3.

ENG-11-2025 Emergency Purchase - Rotary Trail Bridge Replacement, Caledonia

• THAT Report ENG-11-2025 Emergency Purchase - Rotary Trail Bridge Replacement, Caledonia be received;

  AND THAT the revised budget, as outlined in Report ENG-11-2025, be approved.

4.

FCA-02-2025 Emergency Purchase - Hagersville Arena Roof Repairs

• THAT Report FCA-02-2025 Emergency Purchase - Hagersville Arena Roof Repairs be received;

  AND THAT the revised budget, as outlined in Report FCA-02-2025, be approved.

5.

Other Business

4.

Financial and Data Services

Councillor O'Neill - Chair

1.

FIN-12-2025 Capital Status Report as at December 31, 2024

• THAT Report FIN-12-2025 Capital Project Update as at December 31, 2024, be received;

  AND THAT the recommendations for individual capital projects, as outlined in Attachment 3 to Report FIN-12-2025, be approved.

2.

ITS-02-2025 Corporate Use of Artificial Intelligence Policy

• THAT Report ITS-02-2025 Corporate Use of Artificial Intelligence Policy be received;

  AND THAT the Corporate Use of Artificial Intelligence Policy, as attached to Report ITS-02-2025, be approved;

  AND THAT Council delegate responsibility to the Innovation & Technology Governance Committee (IT Governance Committee) to make changes to Appendix A – Artificial Intelligence Systems – Unacceptable Uses.

3.

Other Business

5.

Corporate and Social Services

Councillor Shirton - Chair

1.

LSS-08-2025 Unsolicited offer to purchase part of Snow Street and Obadiah Street, Cayuga

• THAT Report LSS-08-2025 Unsolicited offer to purchase part of Snow Street and Obadiah Street, Cayuga, be received;

  AND THAT the surplus property formally known as part of Obadiah Street, Cayuga, which was previously stopped up and closed by By-law 242, reconfirmed through By-law 1305/12, shown in yellow (Parcel A) on Attachment 1, and legally described as part of PIN 38232-0215 (LT) Obadiah Street Village of Cayuga East of Grand River between Fishcarrier Street and HC167899; Haldimand County, be sold to Daniel Kubas and Ricki Kubas, for the purchase price of $3,000, plus HST plus costs of conveyance inclusive of Haldimand County’s legal fees;

  AND THAT the surplus property formally known as part of Snow Street, Cayuga, which was previously stopped up and closed by By-law 242, reconfirmed through By-law 1305/12, shown in yellow (Parcel B) on Attachment 1, and legally described as PIN 38232-0182 (LT) Snow Street Village of Cayuga East of Grand River Between Obadiah Street and Echo Street; Haldimand County, be sold to Daniel Kubas and Ricki Kubas, for the purchase price of $4,000, plus HST plus costs of conveyance inclusive of Haldimand County’s legal fees;

  AND THAT the surplus property formally known as part of Snow Street, Cayuga, which was previously stopped up and closed by By-law 242, reconfirmed through By-law 1305/12, shown in pink (Parcel C) on Attachment 1, as legally described above, be sold to Ruth Visser and Matthew John Visser, for the purchase price of $4,000 plus HST plus costs of conveyance inclusive of Haldimand County’s legal fees;

  AND THAT the surplus property formally known as part of Obadiah Street, Cayuga, which was previously stopped up and closed by By-law 242, shown in green (Parcel D) on Attachment 1, as legally described above, be sold to Joshua Pustai, for the purchase price of $3,000, plus HST plus costs of conveyance inclusive of Haldimand County’s legal fees;

  AND THAT public notice of the proposed conveyance be given;

  AND THAT the Mayor and Clerk be authorized to execute all necessary documents;

  AND THAT a by-law be presented for enactment to authorize the conveyance at a future Council meeting.

2.

Other Business

6.

Corporate Affairs

Mayor Bentley - Chair

1.

CAO-03-2025 Requested Delegations at the 2025 AMO Conference

• THAT Report CAO-03-2025 Requested Delegations at the 2025 AMO Conference be received;

  AND THAT the following AMO delegation requests be approved for submission:

  1. Delegation to the Ministry of Transportation Re: Highway 6 Bypass through Hagersville due to current and future growth projections;
  2. Delegation to the Ministry of Transportation Re: Argyle Street Bridge Replacement;
  3. Delegation to the Ministry of Energy and Mines Re: Nuclear Energy Plant in Haldimand;
  4. Delegation to the Ministry of the Solicitor General Re: Haldimand County OPP Detachment;
  5. Delegation to the Ministry of Health Re: Urgent need for increased funding to support seniors aging safely at home in rural communities;
  6. Delegation to the Ministry of Long Term Care Re: Expansion of Edgewater Gardens long term care facility;
  7. Delegation to the Ministry of Economic Development, Job Creation and Trade Re: Employment Lands, Nanticoke & MZO;
  8. Delegation to the Ministry of Children Community & Social Services Re: Advocating for funding for Victim Services Haldimand, Norfolk and Mississauga’s of the Credit First Nation;
  9. Delegation to the Ministry of Indigenous Affairs Re: Duty to consult, indigenous relationships with Haldimand County and the Province;
  10. Delegation to the Ministry of Indigenous Affairs Re: To celebrate rich history in our area with trails and indigenous historical markers, displays and art work throughout the community.

2.

CLE-06-2025 Municipal Election 2026 – Alternative Voting Options

• THAT Report CLE-06-2025 Municipal Election 2026 – Alternate Voting Options be received;

  AND THAT the by-laws attached to Report CLE-06-2025 be approved at a future Council meeting.

3.

Other Business

I.

Delegations and Consideration of Related Reports (1 p.m.)

1.

CEC-03-2025 Public Entertainment Licence and Designation of Municipally Significant Event for Rhune Mountain Music Festival

• THAT Report CEC-03-2025 Public Entertainment Licence and Designation of Municipally Significant Event for Rhune Mountain Music Festival be received;

  AND THAT in accordance with By-law 1915/18, a Public Entertainment Event Licence be issued to Black Throne Productions, 242 Troy Street, Mississauga, ON L5G 1S7 to hold Rhune Mountain Music Festival at 536 Port Maitland Road, Dunnville, from June 26 to June 28, 2025, subject to the following conditions:

  1. A Temporary Use By-Law be passed, as recommended in PDD-11-2025, permitting camping as an accessory use to the Rhune Mountain Music Festival;
  2. A building permit be procured for erecting any stage or tent structure that exceeds 60 square metres;
  3. Final approvals from Grand Erie Public Health related to food premises and portable toilets are obtained;
  4. Confirmation that security staff will be on location for the duration of the event from when gates open until all participants have left the property;
  5. Provision of a Commercial General Liability Policy including liquor liability and coverage in the amount of $5,000,000 per occurrence, as well as all other insurance requirements outlined in By-Law 1915/18;
  6. An onsite meeting be held with the Manager, Emergency Services/Fire Chief, and Manager, Building & Municipal Enforcement Services, the day prior to the event to confirm all requirements are being met;
  7. A refundable damage deposit in the amount of $5,000 be provided to the municipality for costs of damages to municipal property or cleaning of municipal property;
  8. The maximum allowable sound level from amplified music or musical performances be limited to 85 dBA at 30m distance from the opening of the hangar;
  9. No amplified music or musical performances be permitted prior to 9:00am or after 11:00pm as per Haldimand County Noise By-Law 1098/10;
  10. Amplified music or musical performances are restricted to the hangar and amplified music or musical performances shall not occur anywhere else on the property;
  11. The services of an independent, licensed acoustics engineer specializing in acoustics must be procured by the applicant to:
      1. monitor sound levels to ensure that conditions a. and b. above are adhered to;
      2. collect sound level data from specific reception points on and off the event site as determined by the Manager, Building & Municipal Enforcement Services in consultation with the acoustics engineer hired by the Rhune Mountain Music Festival for establishing sound level criteria for future events;
      3. provide the sound level data collected during the licensed event to the Manager, Building & Municipal Enforcement Services within 60 days following the event;
      4. ensure the rear or east doors of the hangar remain closed during all amplified music or musical performances or practices;

  AND THAT the Rhune Mountain Music Festival be deemed as an event of municipal significance for its perceived community benefit and to fulfill requirements for liquor sales at events as prescribed by the Alcohol and Gaming Commission of Ontario.

1.

Randylin Babic, Rhune Mountain Entertainment Inc./Black Throne Productions

2.

LSS-03-2025 Request for New Lease - Dunnville Boat Club - 102 Hydro Street, Dunnville

• THAT Report LSS-03-2025 Request for New Lease – Dunnville Boat Club – 102 Hydro Street, Dunnville be received;

  AND THAT a lease be entered into with the Dunnville Boat Club for property legally described as PIN 38124-0057 (LT) Part Lot 7-8 Plan 13558 Parts 3 and 4, 18R2350; Haldimand County, and municipally known as 102 Hydro Street, Dunnville for an initial 10-year term, with a 10-year renewal and a subsequent 5-year renewal, for a potential total of 25 years;

  AND THAT that staff be authorized to reflect the starting lease rate included within Option 3, including annual CPI adjustments if Haldimand County opts to purchase new day-use docks and the Dunnville Boat Club agrees to assume responsibility for their maintenance;

  AND THAT if the Dunnville Boat Club does not agree to assume responsibility for the maintenance of new day-use docks as noted above and as outlined in the report, staff be authorized to reflect the starting lease rate included within Option 2, including annual CPI adjustments;

  AND THAT the Mayor and Clerk be authorized to execute all necessary documents.

1.

Angelene Hunter, Dunnville Boat Club

3.

CLE-07-2025 Strong Mayor Powers and Duties

• THAT Report CLE-07-2025 Strong Mayor Powers and Duties be received.

1.

John Edelman

J.

Unfinished Business

K.

New Business

1.

Resolution from the Town of Saugeen Shores Re: Opposition to Proposed Amendments to O.Reg. 530/22 to Expand Strong Mayor Powers

L.

Reports, Inquiries, Announcements and Concerns of Councillors

M.

Closed Session

• THAT pursuant to Section 239 (2)(c) and (f) of the Municipal Act, as amended, Council convene in a meeting at ______ p.m. closed to the public, to discuss:

1.

CDS-05-2025 Property Purchase for Recreational Purposes

Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board

2.

LSS-13-2025 Encroachment of House – Retaining Wall Replacement

Section 239 (2)(c) A proposed or pending acquisition or disposition of land by the municipality or local board

3.

Report from External Legal Counsel on Confidentiality Matter

Section 239 (2)(f) Advice that is subject to solicitor-client privilege, including communications necessary for that purpose

N.

Motions Arising from Closed Session

O.

Motion of Receipt

P.

Adjournment

• THAT this meeting is now adjourned at ___________ p.m.